= LhARA Executive Board 27May22; 15:00 BST =

== Notes ==

1. Update on proposal: KL/CW/All

 - Brief summary of proposal: 
  - Document complete and out for final comments.
  - Agreement with STFC on budget: from £2M anticipated from Infrastructure Fund, ~£1.5M has been allocated to ITRF WP1 (LhARA) and ~£0.33M allocated to DL/TD contributions to LhARA conventional facilities and costing.
  - Working methods document is being finalised.  Now need to work on allocations to LhARA WPs so that we can write a codicil to the "Working Methods" document that defines what will be delivered for the resource coming through the ITRF line.

2. Budget discussion: KL/CW/All 

 - CW presented a summary of discussion of how to distribute the £1.5M allocated ti ITRF WP1.  A broad agreement on how the money should allocated was arrived at:
  - Allocate resource to address key risks in the project.  We reviewed the risk register and noted the critical risks in the various WPs.
  - We noted that:
   - The ion-acoustic dose-profile measurement is critical to the programme, i.e. there is risk to the LhARA programme if it is not made to work; and
   - That the application of the ion-acoustic technique is sufficiently broad that there is opportunity to raise resource for this activity from sources outside the ITRF envelope.
   - the present request for WP2 amounts to half the available resource.
 ` - the end station design/user engagement component of WP5 should be preserved 

 * We agreed that KL and CW proceed on the following basis:
  - Allocations must be in line with the project risk register;
  - Resources must be retained to ensure LhARA Project Manager has sufficient time to carry out his role;
  - The opportunity for additional resource to be raised to support WP4 from outside the programme be factored into the WP4 allocation.

 * KL and CW will work to develop the details of the allocations with the work-package managers.

3. Review of what we agreed: All

 - Noted above.

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