= LhARA Project WPM Meeting 1^st^ November 2022 WP2; 14:00 GMT =

**ZOOM:** https://imperial-ac-uk.zoom.us/j/95000734107?pwd=eUo1bXpvako5KzhzSlFkTXFKdjFGZz09&from=addon

Meeting ID: 950 0073 4107
Passcode: p+Uu8$

= Agenda =

Review 27th October

Reporting - 1st monthly report
 
 * Monthly report template: https://ccap.hep.ph.ic.ac.uk/trac/attachment/wiki/Research/DesignStudy/WPMGroup/Meetings/2022/10-18/1272-pa1-pm-temp-0001-v0.1-WP-Report-Template.xlsx

WPM bi-weekly meetings - dates/times

AOB

= Minutes =

1st Nov 2022 WPM meeting 14.00 Zoom

Present CW, JB, ND, JPar, CB, NB, TP, RG, JPas, KL, EB
Apologies RM

Review. Comments
* NB When do we expect to receive feedback from reviewers?
 KL draft by 10th Nov with feedback to LhARA collab expected by mid Nov.
* NB can KL comment on closed session? 
 * KL largely positive, response from reviewers will likely address key risk and FFA design.
 * JPas – manpower resources may restrict LhARA response to review, depending on reviewers comments. 
 * KL reviewer feedback will require a response from this group. CW to try to distribute before next WPM meeting. 
* JPar – radio-biology review feedback will also be important
  *KL - Britta intends to write Radio-biology feedback – LhARA response should be led by JPar and AG.
* Further review in new year should address issues raised this review.
Reporting to ITRF
* Discussion of reporting template
* Agreed spend profile does not require accurate ‘finance’ input. 
* Linear staff spend assumed for all work packages.
* RG – clarification on ‘Issues’ section, what should be reported here?
NB this is often reported as the ‘realised’ risks. 
* NB in addition to PRC reporting LhARA should document its own spend profile over entire PA
AOB

* Flash radio therapy conf – accepted TP – 2nd Dec TP to preview presentation to collaboration before conference. Action TP to present talk to LhARA on 22nd Nov.
* NB JeS status. CW only one JeS still not submitted – this is now being pushed through Uni Admin
* RG. When do we expect LhARA money to arrive in Universities. 
* CW expect Uni will be advised of award within 1 month though there may be a delay between notification of award and availability of funds to staff. This is normal within Universities and those with urgent requirements may need to contact their university admin to expedite.