= SmartPhantom meeting: Wednesday 2^nd^ August 2019, 13:00 BST, 14:00 CEST =

== Notes: ==

** Present:** KL, HTL, AK, LC, MP

1. Welcome/introduction: KL
 * We introduced ourselves: Liam, design engineer (RAL); HTL, AK, KL physicists (Imperial); Monika, responsible for dosimetry/instrumentation (TUW).

2. Status of SmartPhantom preparation: HTL
 * [raw-attachment:meeting1.pdf Slides].  Points noted:
  * In preparation for the exposure we may need to plan a CT of the SmartPhantom for the TPS calculation.
  * In the measurement plan we need to include:
   * An exposure with the SmartPhantom and an ionisation chamber to cross calibrate the energy reconstruction; and
   * An exposure with the SmartPhantom and the "Linx camera" to cross calibrate he position reconstruction.

3. Water phantom and preparation for beam at MedAustron: MP
 * [raw-attachment:MP-IMG-1.jpg Sample holder in water phantom]; 
 * [raw-attachment:MP-IMG-2.jpg water phantom, front view]; 
 * [raw-attachment:MP-IMG-3.jpg sample holder].

 * The phantom that is being planned for the measurements is the same as that used as the basis for the SmartPhantom design.

4. Discussion and next steps
 * Ethernet is available in the research room;
 * **MP**: Will check the beam energy spread, perhaps as a function of energy.
 * There is a trigger signal in the research room.  It seems likely that this is the synchrotron cycle-start signal.  **MP**: agreed to check the definition of the trigger signal.
 * The electronics should go to the side of the water phantom, not behind.  **MP**: will make a sketch of the space available for the water phantom, the SmartPhantom, and its electronics.  The couch will be included in the sketch.
 * We need to develop an installation, commissioning, calibration, and exposure plan.  **Agreed** to work on this together.
 * It is permitted to use stainless steel studding in the station supports.
 * We **agreed** to consider the construction of a model to allow an early fit-check.
 * What is the minimum distance from the flask that we can put the detector?  We have a flask at Imperial and can begin to study this.
 * We agreed that **MP**: would make a sketch ('technical drawing') of the water phantom.  **HT**: will circulate and post the water phantom specs.
 * We discussed the requirement to position the SmartPhantom accurately and to maintain its position.  **LC**: will consider the positioning mechanism.

5. DONM
 * Standing invitation to MP to join SmartPhantom meetings.  Contact with MP can be maintained by email and phone.  Specific meetings can be arranged as required.

=== Summary of actions: ===
 * **MP**: will check the beam energy spread, perhaps as a function of energy.
 * **MP**: will check the definition of the trigger signal.
 * **MP**: will make a sketch of the space available for the water phantom, the SmartPhantom, and its electronics.  The couch will be included in the sketch.
 * **MP**: will make a sketch ('technical drawing') of the water phantom.
 * **HT**: will circulate and post the water phantom specs.
 * **LC**: will consider the positioning mechanism.

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== Meeting details ==

Teleconference

Phone details:
{{{
  UK: 08082 380274
  Austria: 0800 006612 

  PIN: 5904750902

}}}

Full list of telephone contacts may be found [https://ccap.hep.ph.ic.ac.uk/trac/raw-attachment/wiki/Communication/Z0-Phone-details.pdf here].

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== Agenda: ==

1. Welcome/introduction: KL

2. Status of SmartPhantom preparation: HTL
 * [raw-attachment:meeting1.pdf Slides]

3. Water phantom and preparation for beam at MedAustron: MP
 * [raw-attachment:MP-IMG-1.jpg Sample holder in water phantom]; 
 * [raw-attachment:MP-IMG-2.jpg water phantom, front view]; 
 * [raw-attachment:MP-IMG-3.jpg sample holder].

4. Discussion and next steps

5. DONM

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