= SmartPhantom meetings: Wednesday 30^th^ October 2019 =

There are two meetings today.  The first (at 09:30 CET) will not be a teleconference.  The discussion will just be between those at MedAustron.  The second (at 12:00 CET) will be video-conference using the VIDYO system.

== 09:30 CET meeting Agenda: ==

1. Welcome and announcements: MP

2. SmartPhantom development: [raw-attachment:SmartPhantom_Status.pdf status and plans]: HTL \\

3. Discussion \\
 // To include: //
  * Space, support for SmartPhantom and associated cameras, USB system and computer;
   * Table is large enough: 170cm x 53xm
  * Support for SmartPhantom within the water phantom;
    * 
   * Length of light quides and other cabling;
    * Table is 170cm.  ROom for electronics either side.
    * Centre of beam to wall is 4m -- both sides.
   * Mains power and other requirements.
    * 220V; 50Hz; mains sockets on wall.
  * Trigger signal and electrical communications:
   * Position of signal, connector, cable, voltage pulse shape;
    * Single, long cable.  BNC connector.  Signal is 5V; 
    * Pulse shape:
   * Communication from control room to research room:
    * Ethernet on wall; communication via ethernet (vlan).
    * Laptop therefore has to be registered with MedAuxtron IT.
   * E.g. ethernet cable location, length, etc.
    * >= 2m
   * Ionisatoin chamnber: ROOS Chanmber from PTW
  * CCTV monitoring for the set-up
  * Logistics:
   * What arrangements do we need to make to set up for and to execute the experiemnt?
    * 
   * Personal dosimetery for those involved.
    * 
   * Registration procedures etc.
    * 
   * RP procedures; what is required before we take SmartPhantom away.
    * 

4. Summary, actions and next steps: All \\

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== 12:00 CET meeting: ==

=== Meeting details ===

Videoconference using the Vidyo system.  

Connection details: \\
 Please join the VIDYO meeting by clicking this link: https://vidyoportal.cern.ch/join/SPJlsfAOEV
{{{
  #!div style="font-size: 80%"
  If you want to join by phone, please use one of the phone numbers listed in the link below: \\
   http://information-technology.web.cern.ch/services/fe/howto/users-join-vidyo-meeting-phone
    The PIN for the phone connection is: 1079548*150260
}}}

=== Agenda: ===

1. Outcomes from the morning discussions: HTL/LC/KL

2. Discussion

If appropriate: routine agenda:

1. Notes and actions from [wiki:Research/Instrumentation/Meetings/2019/10-23 last meeting]:
 * **KL**: Liaise to develop concept for polishing.
 * **HTL**: Add CCAP note number to the header of the note and post it as a CCAP note.
 * **LC**: Complete detailed design of the boot.
 * **KL:** Needs to confirm detail with M.Puchalska.
 * **KL:** Look into Vidyo, ZOOM, or Skype for next week's meeting.

2. Mechanical design/manufacture update: LC \\

3. Single-fibre test setup: HTL \\

4. Schedule revision discussion: All \\

5. Spend: outstanding requirement: All \\
   [raw-attachment:SmartPhantom_Costing_301019.pdf Updated Costing]

6. Next steps: All \\

7. DONM \\
 
8. AoB \\

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