= GERF25 planning meeting; 19Feb25, 15:00 GMT =

**Present:** KL, MP, PJ, KG, WS, PP

== Agenda ==

1. Introductions
 Quick round table.

2. Mailing list:
 JISCMAIL list:
 - CCAP-LHARA-OUTREACHENGAGEMENT@JISCMAIL.AC.UK
  - We've a second list: "CCAP-LHARA-OUTREACH-INVOLVEMENT", which has some existing users.  **Agree** to keep the two lists separate for the moment.
 - **Agree:** membership management will be by KL and PJ.

3. Server:
 - Agree to use DropBox as a start.  **KL** to make directory and invite people.

4. Topics and leads
 - [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document]
 - Extended reality : WS
 - 3D model         : WS
 - Eve Chair        : KL -- Leo
 - Posters          : RA, KG
 - TriFold/WWW doc  : ??, KG [??=collaboration volunteer(s)]
 - Videos           : KG
  - Perhaps exploit collaboration meeting at UCL in April.
 - Plasma demonstrator : WB ... KL, to Will 
 - [Top Trumps         : KL]
 - Gathering statistics: What questions; implimention lead by Will
  - What questions
 - Lego model          : KG, WS

5. Timeline:
 - **Agreed** time line in 2025-02-05-GERF-001-r1
 - **KL** to make introductions for Paul so that he can make sure access to space etc. is possible as required.
 - **PJ:** will organise rota for exhibition days and for necessary preparation and rehearsal sessions.

6. Actions
 - **KL:** Create DropBox share [Done]
 - **KL:** Invite LEO, Richard Amos, Jason or Emma
 - **KL:** Put WS and Leo in contact.  Short term issues:
  - Digital version of Eve chair
  - Liaison re VR for LhARA and Eve Chair
 - **PP:** Pat will send slides on bio to Leo
 - **KL:** Share with LhARA collaboration at next Fortnightly asking for input and volunteers
  - Also, volunteers for videos.
 - **KL, PJ:** Populate mailing list.
 - **KL:** invite leads as identified above.

7. __DONM__ \\
  05Mar25 -- 15:00 GMT

8. __AoB__ \\

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