GERF25 planning meeting; 19Feb25, 15:00 GMT

Present: KL, MP, PJ, KG, WS, PP

Agenda

1. Introductions Quick round table.

2. Mailing list: JISCMAIL list:
   • CCAP-LHARA-OUTREACHENGAGEMENT@…
     • We've a second list: "CCAP-LHARA-OUTREACH-INVOLVEMENT", which has some existing users. Agree to keep the two lists separate for the moment.
   • Agree: membership management will be by KL and PJ.

3. Server:
   • Agree to use DropBox as a start. KL to make directory and invite people.

4. Topics and leads
   • First planning document
   • Extended reality : WS
   • 3D model : WS
   • Eve Chair : KL -- Leo
   • Posters : RA, KG
   • TriFold/WWW doc : ??, KG volunteer(s)
   • Videos : KG
     • Perhaps exploit collaboration meeting at UCL in April.
   • Plasma demonstrator : WB ... KL, to Will
   • [Top Trumps : KL]
   • Gathering statistics: What questions; implimention lead by Will
     • What questions
   • Lego model : KG, WS

5. Timeline:
   • Agreed time line in 2025-02-05-GERF-001-r1
   • KL to make introductions for Paul so that he can make sure access to space etc. is possible as required.
   • PJ: will organise rota for exhibition days and for necessary preparation and rehearsal sessions.

6. Actions
   • KL: Create DropBox share [Done]
   • KL: Invite LEO, Richard Amos, Jason or Emma
   • KL: Put WS and Leo in contact. Short term issues:
     • Digital version of Eve chair
     • Liaison re VR for LhARA and Eve Chair
   • PP: Pat will send slides on bio to Leo
   • KL: Share with LhARA collaboration at next Fortnightly asking for input and volunteers
     • Also, volunteers for videos.
   • KL, PJ: Populate mailing list.
   • KL: invite leads as identified above.

7. DONM
   05Mar25 -- 15:00 GMT

8. AoB
   

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