= GERF25 planning meeting; 05Feb25, 15:00 GMT =

**Present:** A.Fernandex-Rodriguez, M.Pokorna, P.Price, P.Price, P.Jurj, K.Gregory

== Agenda ==

1. __[wiki:Research/LhARA/GERF25/Meetings/2025-02-19 Notes on the last meeting]__ \\
 // Actions//:
 - **KL:** Create DropBox share
  - **Done**
 - **KL:** Invite LEO, Richard Amos, Jason or Emma
  - **Done.**
 - **KL:** Put WS and Leo in contact.  Short term issues:
  - Digital version of Eve chair
  - Liaison re VR for LhARA and Eve Chair
  - **Stands.**
 - **PP:** Pat will send slides on bio to Leo
  - **Nearly done.**
 - **KL:** Share with LhARA collaboration at next Fortnightly asking for input and volunteers
  - Also, volunteers for videos.
  - **Done.**
 - **KL, PJ:** Populate mailing list.
  - **Done.**
 - **KL:** invite leads as identified above.
  - **Stands.**
 - **KL** to make introductions for Paul so that he can make sure access to space etc. is possible as required.
  - **Stands.**
 - **PJ:** will organise rota for exhibition days and for necessary preparation and rehearsal sessions.
  - **Stands.**

3. Topics and leads:
 - [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document]
 - Extended reality : WS
 - 3D model         : WS
 - Eve Chair        : KL --> Leo
 - Posters          : RA, KG. --> **KL:** Put in contact [Done]
 - TriFold/WWW doc  : ??, KG [??=collaboration volunteer(s)] **Need colaboration volunteer (E.Melia?)**
 - Videos           : KG --> Richard; 
  - Contacts made within STFC (CLF/ISIS).  Planning to do video production by KG.  Need to get contacts with collaboration. :
   * **KL/KG:** to coordinate.
  - Email to collaboration straight
  - Perhaps exploit collaboration meeting at UCL in April.
  - Need to get in touch with right away. KL, KG to liaise.
 - Plasma demonstrator : KL --> WB  
 - [Top Trumps         : KL]
 - Gathering statistics:
  - What questions     : KG/KL
  - Implementation     : WS
 - Lego model          : KG, WS
  - Permeant in R1 exhibition area

 - What do we do for CNRS ... 

5. Timeline:
 - **Agreed** time line in [raw-attachment:2025-02-05-GERF-001-r1.pdf 2025-02-05-GERF-001-r1]
  - Feb25:
   - Identify key elements in presentation/stand, identify leads and ask them to prepare a timeline so a schedule can be generated.
  - Preparation for Festival:
   - 30May25: Exhibits/stand to be ready, and set up at IC, one week before:
  - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room

  - GERFoS: 07/08 June 2025

6. Actions \\
 i.e. new actions to add to above list.
 * **KL:** Find collaboration volunteer for "trifold"
 * **KL/KG:** Coordinate to get collaboration contacts for posters, trifolds and videos.


7. __DONM__ \\
  19Mar25 -- 15:00 GMT

8. __AoB__ \\

Paul to send me text
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