= GERF25 planning meeting; 05Feb25, 15:00 GMT =

**ZOOM:** https://cern.zoom.us/j/64519868872?pwd=Vkv21aoosFHbshYgmGbbDwufVMbnag.1

== Agenda ==

1. __[wiki:Research/LhARA/GERF25/Meetings/2025-02-19 Notes on the last meeting]__ \\
 // Actions//:
 - **KL:** Create DropBox share [Done]
 - **KL:** Invite LEO, Richard Amos, Jason or Emma
 - **KL:** Put WS and Leo in contact.  Short term issues:
  - Digital version of Eve chair
  - Liaison re VR for LhARA and Eve Chair
 - **PP:** Pat will send slides on bio to Leo
 - **KL:** Share with LhARA collaboration at next Fortnightly asking for input and volunteers
  - Also, volunteers for videos.
 - **KL, PJ:** Populate mailing list.
 - **KL:** invite leads as identified above.
 - **KL** to make introductions for Paul so that he can make sure access to space etc. is possible as required.
 - **PJ:** will organise rota for exhibition days and for necessary preparation and rehearsal sessions.

3. Topics and leads:
 - [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document]
 - Extended reality : WS
 - 3D model         : WS
 - Eve Chair        : KL --> Leo
 - Posters          : RA, KG
 - TriFold/WWW doc  : ??, KG [??=collaboration volunteer(s)]
 - Videos           : KG
  - Perhaps exploit collaboration meeting at UCL in April.
 - Plasma demonstrator : KL --> WB  
 - [Top Trumps         : KL]
 - Gathering statistics:
  - What questions     : KG
  - Implementation.    : WS
 - Lego model          : KG, WS

5. Timeline:
 - **Agreed** time line in [raw-attachment:2025-02-05-GERF-001-r1.pdf 2025-02-05-GERF-001-r1]
  - Feb25:
   - Identify key elements in presentation/stand, identify leads and ask them to prepare a timeline so a schedule can be generated.
  - Preparation for Festival:
   - 30May25: Exhibits/stand to be ready, and set up at IC, one week before:
  - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room

  - GERFoS: 07/08 June 2025

6. Actions

7. __DONM__ \\
  05Mar25 -- 15:00 GMT

8. __AoB__ \\

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