GERF25 planning meeting; 05Feb25, 15:00 GMT

ZOOM: ​https://cern.zoom.us/j/64519868872?pwd=Vkv21aoosFHbshYgmGbbDwufVMbnag.1

Agenda

1. Notes on the last meeting
   Actions:
   • KL: Create DropBox share [Done]
   • KL: Invite LEO, Richard Amos, Jason or Emma
   • KL: Put WS and Leo in contact. Short term issues:
     • Digital version of Eve chair
     • Liaison re VR for LhARA and Eve Chair
   • PP: Pat will send slides on bio to Leo
   • KL: Share with LhARA collaboration at next Fortnightly asking for input and volunteers
     • Also, volunteers for videos.
   • KL, PJ: Populate mailing list.
   • KL: invite leads as identified above.
   • KL to make introductions for Paul so that he can make sure access to space etc. is possible as required.
   • PJ: will organise rota for exhibition days and for necessary preparation and rehearsal sessions.

3. Topics and leads:
   • First planning document
   • Extended reality : WS
   • 3D model : WS
   • Eve Chair : KL --> Leo
   • Posters : RA, KG
   • TriFold/WWW doc : ??, KG volunteer(s)
   • Videos : KG
     • Perhaps exploit collaboration meeting at UCL in April.
   • Plasma demonstrator : KL --> WB
   • [Top Trumps : KL]
   • Gathering statistics:
     • What questions : KG
     • Implementation. : WS
   • Lego model : KG, WS

5. Timeline:
   • Agreed time line in 2025-02-05-GERF-001-r1
     • Feb25:
       • Identify key elements in presentation/stand, identify leads and ask them to prepare a timeline so a schedule can be generated.
     • Preparation for Festival:
       • 30May25: Exhibits/stand to be ready, and set up at IC, one week before:
     • 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room

• GERFoS: 07/08 June 2025

6. Actions

7. DONM
   05Mar25 -- 15:00 GMT

8. AoB
   

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