| | 1 | = GERF25 planning meeting; 19Mar25, 15:00 GMT = |
| | 2 | |
| | 3 | **ZOOM:** https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1 |
| | 4 | |
| | 5 | == Agenda == |
| | 6 | |
| | 7 | 1. __[wiki:Research/LhARA/GERF25/Meetings/2025-02-19 Notes on the last meeting]__ \\ |
| | 8 | // Actions//: |
| | 9 | - **KL:** Put WS and Leo in contact. Short term issues: |
| | 10 | - Digital version of Eve chair |
| | 11 | - Liaison re VR for LhARA and Eve Chair |
| | 12 | - **Done.** |
| | 13 | - **PP:** Pat will send slides on bio to Leo |
| | 14 | - **Nearly done.** |
| | 15 | - **KL:** invite leads as identified above. |
| | 16 | - **Stands.** |
| | 17 | - **KL** to make introductions for Paul so that he can make sure access to space etc. is possible as required. |
| | 18 | - **Stands.** |
| | 19 | - **PJ:** will organise rota for exhibition days and for necessary preparation and rehearsal sessions. |
| | 20 | - **Stands.** |
| | 21 | |
| | 22 | 3. Topics and leads: |
| | 23 | - [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document] |
| | 24 | - Extended reality : WS |
| | 25 | - 3D model : WS |
| | 26 | - Eve Chair : KL --> Leo |
| | 27 | - Posters : RA, KG. --> **KL:** Put in contact [Done] |
| | 28 | - TriFold/WWW doc : ??, KG [??=collaboration volunteer(s)] **Need colaboration volunteer (E.Melia?)** |
| | 29 | - Videos : KG --> Richard; |
| | 30 | - Contacts made within STFC (CLF/ISIS). Planning to do video production by KG. Need to get contacts with collaboration. : |
| | 31 | * **KL/KG:** to coordinate. |
| | 32 | - Email to collaboration straight |
| | 33 | - Perhaps exploit collaboration meeting at UCL in April. |
| | 34 | - Need to get in touch with right away. KL, KG to liaise. |
| | 35 | - Plasma demonstrator : KL --> WB |
| | 36 | - [Top Trumps : KL] |
| | 37 | - Gathering statistics: |
| | 38 | - What questions : KG/KL |
| | 39 | - Implementation : WS |
| | 40 | - Lego model : KG, WS |
| | 41 | - Permeant in R1 exhibition area |
| | 42 | |
| | 43 | - What do we do for CNRS ... |
| | 44 | |
| | 45 | 5. Timeline: |
| | 46 | - **Agreed** time line in [raw-attachment:2025-02-05-GERF-001-r1.pdf 2025-02-05-GERF-001-r1] |
| | 47 | - Feb25: |
| | 48 | - Identify key elements in presentation/stand, identify leads and ask them to prepare a timeline so a schedule can be generated. |
| | 49 | - Preparation for Festival: |
| | 50 | - 30May25: Exhibits/stand to be ready, and set up at IC, one week before: |
| | 51 | - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room |
| | 52 | |
| | 53 | - GERFoS: 07/08 June 2025 |
| | 54 | |
| | 55 | 6. Actions \\ |
| | 56 | i.e. new actions to add to above list. |
| | 57 | * **KL:** Find collaboration volunteer for "trifold" |
| | 58 | * **KL/KG:** Coordinate to get collaboration contacts for posters, trifolds and videos. |
| | 59 | |
| | 60 | |
| | 61 | 7. __DONM__ \\ |
| | 62 | 19Mar25 -- 15:00 GMT |
| | 63 | |
| | 64 | 8. __AoB__ \\ |
| | 65 | |
| | 66 | Paul to send me text |
| | 67 | ---- |
