| | 1 | = GERF25 planning meeting; 01Apr25, 15:00 BST = |
| | 2 | |
| | 3 | **ZOOM:$$ https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1<https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1> |
| | 4 | |
| | 5 | |
| | 6 | == Notes == |
| | 7 | |
| | 8 | 1. __[wiki:Research/LhARA/GERF25/Meetings/2025-02-19 Notes on the last meeting]__ \\ |
| | 9 | // Actions//: |
| | 10 | == Summary of actions: == |
| | 11 | * **PJ/KL**: Coordinate compilation of equipment list. |
| | 12 | * **Done.** |
| | 13 | * **PJ**: add the training requirement into the event/personnel planning. |
| | 14 | * **Done.** |
| | 15 | * **MP**: broker call with Leo personnel. |
| | 16 | * **Done.** |
| | 17 | * **KL**: Find out the survey questions being collected centrally to feed into the definition of our survey. |
| | 18 | * **Underway.** |
| | 19 | |
| | 20 | 2. Topics and leads: \\ |
| | 21 | [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document] \\ |
| | 22 | Collect by topic: |
| | 23 | - Principal milestones (including transport where appropriate) |
| | 24 | - Costs estimates, what's covered and not covered |
| | 25 | - Size/storage needs \\ |
| | 26 | Topics: \\ |
| | 27 | - CNRS/Santiago/EU : AFR/KL/All |
| | 28 | - Extended reality : WS |
| | 29 | - 3D model : WS |
| | 30 | - Lego model : KG, WS |
| | 31 | - Eve Chair : ST, TU |
| | 32 | - Posters, TriFold/WWW docs/videos: RA, KG, EM |
| | 33 | - Plasma demonstrator : WB |
| | 34 | - Gathering statistics : KG, KL |
| | 35 | |
| | 36 | 3. Timeline: |
| | 37 | - Feb25: -- Done. |
| | 38 | - Identify key elements in presentation/stand, identify leads and ask them to prepare a timeline so a schedule can be generated. |
| | 39 | - Preparation for Festival: |
| | 40 | - 30May25: Exhibits/stand to be ready, and set up at IC, one week before: |
| | 41 | - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room |
| | 42 | - __GERFoS: 07/08 June 2025__ \\ |
| | 43 | **Agreed** need tracking milestones by our next meeting. |
| | 44 | |
| | 45 | 4. __DONM__ \\ |
| | 46 | 16APr25 -- 15:00 BST |
| | 47 | |
| | 48 | 5. __AoB__ \\ |
| | 49 | |
| | 50 | ---- |
| | 51 | __Information from organisers:__ |
| | 52 | * [raw-attachment:GERF-2025_Equip-order_College-Main-Entrance-teams.xlsx Equipment list] |
| | 53 | * [raw-attachment:GERF-EU-zone-floorplan.docx Floor plan] |
| | 54 | * [raw-attachment:Mandatory-GERF-2025-training-engaging-audiences-with-your-research.pdf Mandatory training(!)] \\ |
| | 55 | ---- |
