= GERF25 planning meeting; 02Apr25, 15:00 BST = **ZOOM:** https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1 == Notes == 1. __[wiki:Research/LhARA/GERF25/Meetings/2025-02-19 Notes on the last meeting]__ \\ // Actions//: * **PJ/KL**: Coordinate compilation of equipment list. * **Done.** * **PJ**: add the training requirement into the event/personnel planning. * **Done.** * **MP**: broker call with Leo personnel. * **Done.** * **KL**: Find out the survey questions being collected centrally to feed into the definition of our survey. * **Underway.** 2. Topics and leads: \\ [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document] \\ Collect by topic: - Principal milestones (including transport where appropriate) - Costs estimates, what's covered and not covered - Size/storage needs \\ Topics: \\ - CNRS/Santiago/EU : AFR/KL/All - Extended reality : WS - 3D model : WS - Lego model : KG, WS - Eve Chair : ST, TU - Posters, TriFold/WWW docs/videos: RA, KG, EM - Plasma demonstrator : WB - Gathering statistics : KG, KL 3. Timeline: - Feb25: -- Done. - Identify key elements in presentation/stand, identify leads and ask them to prepare a timeline so a schedule can be generated. - Preparation for Festival: - 30May25: Exhibits/stand to be ready, and set up at IC, one week before: - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room - __GERFoS: 07/08 June 2025__ \\ **Agreed** need tracking milestones by our next meeting. 4. __DONM__ \\ 16APr25 -- 15:00 BST 5. __AoB__ \\ ---- == Information from organisers: == * [raw-attachment:GERF-2025_Equip-order_College-Main-Entrance-teams.xlsx Equipment list] * [raw-attachment:GERF-EU-zone-floorplan.docx Floor plan] * [raw-attachment:Mandatory-GERF-2025-training-engaging-audiences-with-your-research.pdf Mandatory training(!)] \\ ---- == Summary of actions: == ----