| | 1 | = GERF25 planning meeting; 06May25, 15:00 BST = |
| | 2 | |
| | 3 | **ZOOM:** https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1<https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1> |
| | 4 | |
| | 5 | == Agenda == |
| | 6 | |
| | 7 | 1. __[wiki:Research/LhARA/GERF25/Meetings/2025-04-02 Notes on the last meeting]__ \\ |
| | 8 | // Actions//: |
| | 9 | * **KL**: Find out the survey questions being collected centrally to feed into the definition of our survey. |
| | 10 | - **Done.** Centrally they record numbers. We are free to do what we want and should keep it simple. |
| | 11 | * **PJ**: Finalise agreement to use Blackett level 8 Common Room for practice setup. |
| | 12 | - **Stands.** **Update:** It's been agreed to use the north-east corner of the level 8 Common Room on **June 4th until 4 pm**. |
| | 13 | * **PJ**: Plasma screen - send KL instructions for payment. |
| | 14 | - **Stands.** |
| | 15 | |
| | 16 | 2. Topics and leads: \\ |
| | 17 | [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document] \\ |
| | 18 | Collect by topic: |
| | 19 | Topics: \\ |
| | 20 | - CNRS/Santiago/EU : AFR/KL/All |
| | 21 | - No representation from CNRS on presence at London. But actions on video. |
| | 22 | - Extended reality : WS |
| | 23 | - Working through the model. With most recent model have made cut-down version for VR model. Now in progress with student who is responsible. |
| | 24 | - 3D model : WS (Email update) |
| | 25 | - Has bought a magnetic whiteboard. Will make a 50:1 model. Will transport in pelicase. |
| | 26 | - Lego model : KG, WS |
| | 27 | - Had meeting with PR team ahead of our meeting. Costing for mode is at the £50; likely to be more. Encouraged to continue. |
| | 28 | - Eve Chair : ST, TU (Email update) |
| | 29 | - Will to contact Leo. |
| | 30 | - Posters, TriFold/WWW docs/videos: RA, KG, EM |
| | 31 | - Ken reached out to the IC PR person (Eleanor Green). |
| | 32 | - Ask how much we should print ... |
| | 33 | |
| | 34 | |
| | 35 | |
| | 36 | |
| | 37 | - Plasma demonstrator (Quadrupole trap) : WB |
| | 38 | - Arrives Friday week. |
| | 39 | |
| | 40 | - Gathering statistics : KG, KL |
| | 41 | - We agree: |
| | 42 | - Count handouts |
| | 43 | - Count VR use |
| | 44 | - Count QR codę hits on posts |
| | 45 | - Counter on www site: |
| | 46 | - Survey monkey for www site ... |
| | 47 | |
| | 48 | - Film: |
| | 49 | - 5 interviews, not enough footage. |
| | 50 | |
| | 51 | 3. Timeline: |
| | 52 | - Feb25: -- Done. |
| | 53 | - Preparation for Festival: |
| | 54 | - 30May25: Exhibits/stand to be ready, and set up at IC, one week before: |
| | 55 | - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room |
| | 56 | - __GERFoS: 07/08 June 2025__ \\ |
| | 57 | |
| | 58 | 4. __DONM__ \\ |
| | 59 | 14May25 -- 15:00 BST |
| | 60 | |
| | 61 | 5. __AoB__ \\ |
| | 62 | - Article: STFC -- 19May deadline for Kai -> Comms @ STFC |
| | 63 | - Coordinate with imperial coms ... pick up tomorrow with Department. |
| | 64 | - Get dates asap ... |
| | 65 | |
| | 66 | ---- |
| | 67 | == Information from organisers: == |
| | 68 | * [raw-attachment:GERF-2025_Equip-order_College-Main-Entrance-teams.xlsx Equipment list] |
| | 69 | * [raw-attachment:GERF-EU-zone-floorplan.docx Floor plan] |
| | 70 | * [raw-attachment:Mandatory-GERF-2025-training-engaging-audiences-with-your-research.pdf Mandatory training(!)] \\ |
| | 71 | |
| | 72 | ---- |
| | 73 | == Summary of actions: == |
| | 74 | ---- |
