= GERF25 planning meeting; 06May25, 15:00 BST =

**ZOOM:** https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1

== Agenda ==

1. __[wiki:Research/LhARA/GERF25/Meetings/2025-04-02 Notes on the last meeting]__ \\
 // Actions//:
 * **PJ**: Finalise agreement to use Blackett level 8 Common Room for practice setup.
  - **Done.** It's been agreed to use the north-east corner of the level 8 Common Room on **June 4th until 4 pm**.
 * **PJ**: Plasma screen - send KL instructions for payment.
  - **Done.**

2. Topics and leads: \\
 [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document] \\
 Collect by topic: 
 Topics: \\
  - CNRS/Santiago/EU                : AFR/KL/All
   - Goal now to have pull-up banner.
  - Extended reality                : WS
  - 3D model                        : WS
  - Lego model                      : KG, WS
  - Eve Chair                       : ST, TU (Email update)
  - Posters, TriFold/WWW docs/videos: RA, KG, EM
  - Film                            : KG
  - Article and coordinated comms   : KG, KL
  - Plasma demonstrator (Quadrupole trap)             : WB
   - Arrives Friday this week.  
  - Gathering statistics            : KG, KL
    - We agree:
     - Count handouts
     - Count VR use
     - Count QR codę hits on posts
     - Survey monkey for www site ...

3. Timeline:
  - Feb25:  -- Done.
  - Preparation for Festival:
   - 30May25: Exhibits/stand to be ready, and set up at IC, one week before:
  - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room
  - __GERFoS: 07/08 June 2025__ \\

4. __DONM__ \\
  14May25 -- 15:00 BST

5. __AoB__ \\

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== Summary of actions: ==
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