GERF25 planning meeting; 06May25, 15:00 BST

ZOOM: ​https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1

Agenda

1. Notes on the last meeting
   Actions:
   • PJ: Finalise agreement to use Blackett level 8 Common Room for practice setup.
     • Done. It's been agreed to use the north-east corner of the level 8 Common Room on June 4th until 4 pm.
   • PJ: Plasma screen - send KL instructions for payment.
     • Done.

2. Topics and leads:
   First planning document
   Collect by topic: Topics:
   
   • CNRS/Santiago/EU : AFR/KL/All
     • Goal now to have pull-up banner.
   • Extended reality : WS
   • 3D model : WS
   • Lego model : KG, WS
   • Eve Chair : ST, TU (Email update)
   • Posters, TriFold/WWW docs/videos: RA, KG, EM
   • Film : KG
   • Article and coordinated comms : KG, KL
   • Plasma demonstrator (Quadrupole trap) : WB
     • Arrives Friday this week.
   • Gathering statistics : KG, KL
     • We agree:
       • Count handouts
       • Count VR use
       • Count QR codę hits on posts
       • Survey monkey for www site ...

3. Timeline:
   • Feb25: -- Done.
   • Preparation for Festival:
     • 30May25: Exhibits/stand to be ready, and set up at IC, one week before:
   • 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room
   • GERFoS: 07/08 June 2025
     

4. DONM
   14May25 -- 15:00 BST

5. AoB
   

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Summary of actions:

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