= GERF25 planning meeting; 14May25, 15:00 BST =

**Present:** KL, AFR CD, PR, AD, KG, MP, WS, PH

== Agenda ==

1. __[wiki:Research/LhARA/GERF25/Meetings/2025-05-07 Notes on the last meeting]__ \\
 // Actions//:
 None recorded!

2. Topics and leads: \\
  - CNRS/Santiago/EU                      : AFR/KL/All
   - Pull-up banner; AFR coordinating design. \\ \\
  - Extended Reality                      : WS \\
   - Still being developed, some rendering still to be done, ER is coming together.  Voice-over draft has been done.  It will be circulated for comment this week. \\ \\
  - 3D model                              : WS \\ 
   - Large part of model done.  Some parts taking a while to complete.  WS shared the image.  Image will be circulated to LhARA.  \\ \\
  - Lego model                            : KG, WS \\
   - Not much done up to now; has similar to 3D model.  \\ \\
  - Eve Chair                             : ST, TU \\
   - Paul was in contact.   \\
  - Posters, TriFold/WWW docs/videos      : RA, KG, EM \\ 
   - Posters/TriFolds: posst on wiki for comment \\
   - End of this week to get all the info on www \\
   - Lots of Broll footage, perhaps walkthrough video from Will
   - Quinlan and Towe; me and Amato ... \\ 
   - Sophie Palmer: encouraged to talk to Sophie ... \\
  - Film                                  : KG \\ \\
  - Article and coordinated comms         : KG, KL \\
   - Draft, circulate for comment, then coordinate ... \\
  - Plasma demonstrator (Quadrupole trap) : WB \\
   - Delivered. \\ \\
  - Gathering statistics                  : KG, KL
    - We agree:
     - Count handouts
     - Count VR use
     - Count QR codę hits on posts
     - Survey monkey for www site ... \\ \\
  - WWW site and communication: DL/KL for DL

3. Timeline:
  - Feb25:  -- Done.
  - Preparation for Festival:
   - 30May25: Exhibits/stand to be ready, and set up at IC, one week before:.
  - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room
    - North-east corner of the level 8 Common Room on **June 4th until 4 pm**.  
    - Start set up at **11:00** and be away by **16:00**.
  - __GERFoS: 07/08 June 2025__ \\

4. __DONM__ \\
  21May25 -- 15:00 BST

5. __AoB__ \\
T-shirt
Darien
Extras to list

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== Summary of actions: ==
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