LhARA Executive Board 20Aug25; 16:00 BST

ZOOM: R.Amos, R.Bingham, C.Jamieson, K.Long, P.Price, W.Shields, C.Whyte

Summary of actions:

• KL: Share ITRF PA close-out thread and draft email to ITRF AC and draft email to collaboration.
• RA: Share planning document for first peer-group meeting.
• KL: Update Frontiers editor on progress with CDR.
• CW/KL: Progress CM meeting agenda.

Notes

1. Notes and actions: All
   
   • None recorded.

2. CDR update: KL
   First almost complete version posted. Editing in progress. Principal missing sections Exec. Summary (KL), Peer-group consultation (T.Price), and costing (H.Owen).

Work towards signing-off the document at Brm CM. Regathering author list will begin when CDR complete, ideally before CM, but perhaps, given holidays at CM.

2a. Last meeting of ITRF Project Board: KL/All

Noted MN email to ITRF Advisory Committee properly closing out the IF PA. KL had drafted email response. Agreed thread would be shared with EB together with draft response and that the response (possibly edited lightly) will be sent to collaboration (Action, KL).

3. Peer-group meetings update: KL
   Pitch to IoP to endorse running the meetings as a series well received. Planning assumption is that this is how the meetings will be organised.

First meeting, clinical/pre-clinical, planning now restarted. Will take place last week of Feb26. U.Amaldi confirmed (remote) contribution. Invites to keynote speakers will go out this week (R.Amos) and will be used to set date.

Agreed to circulate planning document for clinical/pre-clinical meeting to EB (RA)

4. Articles: RB, KL
   
   • Frontiers in Physics
     • No update. Agreed send link to present draft of CDR to editor to show progress (KL).
   • Plasma Physics and Controlled Fusion
     • Invite sent to proposed lead authors.
   • Ion-acoustic
     • Progress on paper OK. Principal issue is analysis/simulation of beam distribution. Ongoing, probably will take another month.
   • Technical paper on SCAPA beam and follow up on biological exposure
     • To be discussed when R.Wilson is back from vacation and experiment at ELI.
   • Accelerator papers (WS):
     • Proposal (accepted) two papers; one on accelerator facility aimed at PRAB and one more detailed on analysis of FFA magnet.

5. Brm collaboration meeting update: JPar, KL
   Progressing towards agenda. CW has nudged those who need to create agenda. JPar back from vacation next week. Goal to have agenda populated by the end of this week (Action: CW/KL, then JPar when back).

6. Collaboration meeting dates: All
   • Sep25, Birmingham
     • 18/19 Sep;
       • Brm colleagues will update indico.
   • Spring 2026

7. DONM
   Agreed to cancel meeting on 03Sep25 but to retain meeting on 17Sep25, despite the fact that it is just ahead of the CM. So:
   • Date of next meeting: 17Sep25 -- 16:00 BST

8. AoB
   
   • RS Summer Exhibition deadline: midnight 08Oct25.

---