= LhARA Executive Board 21Jan26; 16:00 GMT =

**Present:** AG, ..

== Agenda ==

1. __[wiki:Research/LhARA/Governance/ExecutiveBoard/Meetings/2025/2025-12-10 Notes and actions]:__ All \\
 * **KL:** Liaise with TG re Liverpool dates
  - Drop; item OK/
 - **CW:** Need to pursue STFC year-end money.
  - Any of drafted.

2. __CDR update:__ KL \\
 - STFC library @ Library.

5. __Peer-group meetings update:__ \\
 * “Particle therapy international meeting” \\
  //Advertising actions: //
   - **RA/KL:** Update flier to include idea of writing a document as outcome of meeting.
    - **Done.**
   - **RA:** EFOMP, ASTRO, ESTRO, RSNA, PTCOG, IPEM, HiPhi, APM
   - **RA:** LinkedIn, Neil Burnett, Adrian Crellin, ...
   - **KL:** Matt Williams
    - **Done**
   - **JPar:** Anthony Chalmers and other bio folk
   - **CW:** M.Boyd and Strathclyde folk. 
    - KL for CW: CW has flagged meeting with M.Boyd.  

HiPhi; 

  //Notes: //
   * Email lists inside Imperial and in CNRS have been "hit" with the flier.
   * A handful of people have registered (7, no speakers).  Need to push on advertising more energetically.
 * “Cylindrically-symmetric strong focusing of ion beams” \\
perhaps as comms people. UKRI too.  Matt; discuss reach out more ... 
  //Notes: //
   - No update; status remains: need to progress to find next meeting of organisers. 
   - However, pressure now as ideally date would be set by 27Feb26; **action KL** \\
 * “Novel time-resolved and high-resolution imaging” \\
  - To be returned to later. \\
 * “Biology, measurement, simulation and interpretation of radiation biology” \\
  - To be returned to later. \\


6. __Royal Society Summer Science Exhibition 2026__ \\
 Progress in organisation; fixed points: get Paul ...
 * __26Feb26:__ 
  - Public engagement training at Imperial;
  - Deadline for specification of exhibit
 * Accommodation is an issue; booking it now.  Some guesswork required!

IoP; word file ... invite nominations ... comm ... what do we want to get out of this.

7. __[https://www.gla.ac.uk/events/sciencefestival/ Glasgow Science Festival 2026]__ CW
 5--15Jun26; CW has proposed LhARA as an exhibit.  CW and KL have meeting with organisers on Friday 29Jan26.  Hope they will accept our proposal.

8. __EUMateria__
 WWW site: https://eumateria.eu \\
 - No update.  Updates to their document must be made by the end of the month.  **KL** to draft.

9. __ELIMED proposal__
 No update this week.

10. __Articles:__ RB, KL \\
 - Frontiers in Physics
  - Solicited again by the journal. 
 - Plasma Physics and Controlled Fusion
 - Ion-acoustic
 - Accelerator papers (WS) \\

 **KL:** to work with RB and KP and SB to work out a plan.\\
   - **Stands.**

11. __Collaboration meeting dates:__ All
 - Spring 2026
  - 29/30 April; RAL:  Wednesday 29Apr and Thursday 30Apr morning LhARA CM.  Rutherford Lecture on 30Apr26.  
   - [https://indico.stfc.ac.uk/event/1783/ Block diagram agenda]

Tour of CLF, dinner, sandwiches, 
 - John Anderson; can-do consulting limited; panel session; 
 - Autumn 2026:

Posters; world cancer day in two weeks.  Invite Iain Chapman to mtg; collaboration meeting

Glover; respond to UKRI current funding model.

 - Iain Chapman; button hole; invite to RAL lecture and RS Summer exhibition
 - Roger
 - Glover; letter; 04th meeting; 
 - MRC ... 
 - Broad document
 - New Scientist article ... 

Header paras in two weeks; disseminate.

12. __DONM__ \\
 - Date of next meeting: 04Feb26 -- 16:00 GMT

13. __AoB__ \\

----

{{{#!comment
  Items to return to:
    __Planning of contribution to Frontiers in Science:__
    __CDR preparation:__
     - Discussion of title
 - Outreach Group met and have developed a 6-month plan which is being updated.  Planning round of shout-outs to institutes and flagging progress.  Planning to start with Strathclyde and success of SCAPA. 
 - RB: has proposed LhARA paper for PPCF IoP Journal; has been accepted.  We noted the invitation for a special issue that we had accepted.  Agreed that **KL and RB** would meet to discuss how to take these opportunities forward next week.
 - Applications to be considered after break:
  - RS Summer Exhibition
  - MCSA DN
  - KTP/CASE application
}}}