= RSSSE26 planning meeting; 11Mar26, 15:00 GMT =

**ZOOM:** https://imperial-ac-uk.zoom.us/j/95128959767?pwd=0Or9w2xd6SP02lIgLjbDw7zLb1gzFT.1 \\
Meeting ID: 951 2895 9767 \\
Passcode: 7K.U.h

== Agenda ==

1. __Updates:__ P.Jurj
 i. Public Engagement Training follow up
 ii. Form B submission **done**
 iii. Next RS milestone – website landing page 

2. __Exhibit items:__
 i. //3D model//: W.Shields
 ii. //VR//: W.Shields 
 iii. //Quad trap//: C.Whyte
 v. //Popamatic//: N.Dover
 v. //Treatment planning//: R.Amos, R.Huchtenburg
 vi. //Eve chair//: Fiona, Simon, Bethany? Leo, TBC
 vii. //Film//: KL to organise lead
  - To play in loop at exhibit & of exhibit
 viii. //Backdrop/graphics//: ??
 ix. //Layout//: O.Jeremy \\
 **Call to action: each lead to provide a timeline and updated costing for the next meeting**
 - Need to firm up, then use to drive agenda/discussion at future meetings.

3. __Topics for preparation__: 
 i. //Messaging and briefing by audience//:	J.McGarrigle			
 ii. //Fact sheets/briefing documents//: ???
 iii. //Difficult conversations//: (KL) Charity/Patient reps
 iv. //Key messages, briefing, & relation to LhARA initiative by exhibit//: Exhibit leads
 iv. //Evaluation//: ????
 v. //WWW site//: D.Laird et al

4. __Logistics etc.__
 i. Local set up (space and logisics): K.Long
 ii. Clothing: ?? 
 iii. Comms: (KL) E.Green, O.Goodfellow

5. __Discussion of C&S__
 i. //Budget estimate//: P.Jurj
 ii. //Funding update -- and call to action//: K.Long

5. __Call for volunteers:__ P.Jurj, K.Long

----