= RSSSE26 planning meeting; 15Jan26, 15:00 GMT =

== Meeting Notes ==

1. PJ briefing slides based on the Planning Day at the Royal Society in Dec25 (see slides attached)
 - Public Engagement 1 Day Training: **Feb 26th at Imperial College London**. Details TBC.

2. Discussion

- **Demos / Activities**
  - Clinical application / treatment planning system — RA + RH
  - Beam into cell / G4DNA collaboration / addition to the VR activity? — KL; Josie + WS
  - Light on bio demos, possible contact Jason? - KL
  - **Laser balloon popping demo**, used ~13 years ago at RSSSE; very popular with children! Great idea, to be explored — ND
  - **3D printed model + VR activity** — WS; internal milestone **29–30 Apr** (LhARA collaboration)
  - **Tape gifts** — RW


- **Exhibit Structure & Flow**
  - Non-linear visitor flow, to enable **multiple concurrent engagements** 
  - **iPads/tablets** for polished imagery & visual based explanations — ND
  - 3D CAD rendering of exhibit ideally — KL

- **Stakeholder & Patient Engagement**
  - Patient reps / charities
  - Radiotherapy UK; **Pat & Sarah** to assist — KL

- **Communications & Press**
  - **Vice Chancellors & press officers** — clarify if RS contacts directly, KL to update
  - **Eleanor Green** — collaboration ↔ RS comms — KL

- **Rehearsal / Space**
  - **Rehearsal at collaboration meeting?** — WS


- **Funding/Grants**
  - **Nucleus Award** — WS to send link

- **Graphics & Design**
  - To link Darien ↔ Leo 

- **Timeline**
  - **26 Feb 2026** — Public Engagement Training; finalise set of demos/activities to be exhibited
  - **29–30 Apr** — internal collaboration review (VR/3D printing etc.)



4. __DONM__ \\
  28Jan26 -- 15:00 GMT

5. __AoB__ \\

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