RSSSE26 planning meeting; 15Jan26, 15:00 GMT

Meeting Notes

1. PJ briefing slides based on the Planning Day at the Royal Society in Dec25 (see slides attached)
   • Public Engagement 1 Day Training: Feb 26th at Imperial College London. Details TBC.

2. Discussion

• Demos / Activities
  • Clinical application / treatment planning system — RA + RH
  • Beam into cell / G4DNA collaboration / addition to the VR activity? — KL; Josie + WS
  • Light on bio demos, possible contact Jason? - KL
  • Laser balloon popping demo, used ~13 years ago at RSSSE; very popular with children! Great idea, to be explored — ND
  • 3D printed model + VR activity — WS; internal milestone 29–30 Apr (LhARA collaboration)
  • Tape gifts — RW

• Exhibit Structure & Flow
  • Non-linear visitor flow, to enable multiple concurrent engagements
  • iPads/tablets for polished imagery & visual based explanations — ND
  • 3D CAD rendering of exhibit ideally — KL

• Stakeholder & Patient Engagement
  • Patient reps / charities
  • Radiotherapy UK; Pat & Sarah to assist — KL

• Communications & Press
  • Vice Chancellors & press officers — clarify if RS contacts directly, KL to update
  • Eleanor Green — collaboration ↔ RS comms — KL

• Rehearsal / Space
  • Rehearsal at collaboration meeting? — WS

• Funding/Grants
  • Nucleus Award — WS to send link

• Graphics & Design
  • To link Darien ↔ Leo

• Timeline
  • 26 Feb 2026 — Public Engagement Training; finalise set of demos/activities to be exhibited
  • 29–30 Apr — internal collaboration review (VR/3D printing etc.)

4. DONM
   28Jan26 -- 15:00 GMT

5. AoB
   

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