= RSSSE26 planning meeting; 22Jun26, 13:00 BST =

**ZOOM:** https://imperial-ac-uk.zoom.us/j/91461078600?pwd=8M3sW41VgV9IY3w0fD5WtvWscJHf9L.1 \\
Meeting ID: 914 6107 8600 \\
Passcode: #7hH1a

== Notes ==

1. __Updates:__ 
 i. Exhibit buildup
  - Going OK; will be ready for rehearsal on Thursday afternoon this week in 539 at Imperial. 
 ii. Presenter materials
  - Being assembled on RS SSE page.
   - Key messages; practical information to be added.
 iii. Clothing etc. (J.M)
   - Expecting delivery tomorrow.
 iv. Lord Valance attendance
   - Will attend at 17:00 on 30Jun26
 - There will be some office space in the Blackett Lab for presenters who are off duty.  Please ask KL, JMcG, or PJ for access.

2. __Exhibit items:__
 i. //3D model//: W.Shields
  - Done.
  - WS will add cards for the relevant components and bring model in advance of Thursday's rehearsal.
 ii. //VR//: W.Shields
  - Almost done;
  - One rendering pass complete.  Now making final audio edits.  Barring issues, will be ready for Thursday.  
  - Now adding subtitles; excellent accessibility addition.
 iii. //Quad trap//: KL, C.Whyte
  - KL: Trap at Imperial OK.
  - PR: Component purchased from Ggo -> Swansea.  Installed, now recommissioning trap.  Will talk to W.Bertsche and consider shipping.
 v. //Popamatic//: N.Dover
  - Worked OK.  Minor tidy-ups in progress.
 vi. Leo Chair
  - Ready to go.
 vi. //Treatment planning//: R.Amos, R.Hugtenburg
  - KL: OK, need only site visit to make sure about network and need (or otherwise) for local server.

3. __WWW site and comms:__
 i. Discussed presenter materials and how to add to WWW.  Agreed permanent pages referred to from RS SSE page.
 ii. Also discussed social media posts.

4. __DoNM__
 - As required; please watch out.

5. __AoB__
 - All invited to the thank-you party on afternoon of 06Jul26.

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