= Cylindrically Symmetric focusing w/s: planning meeting =

= ** 11:00(BST) 22Jul26 ** =

Zoom Meeting Link: https://imperial-ac-uk.zoom.us/j/96379809243?pwd=pCxN5WZEUrcWfbQkvVN1pCLBh3qlps.1

== Meeting Notes ==

Planning Document: https://docs.google.com/document/d/1A7ZZGT5FUjZzqGo0nePZiE2RSJk0yqBqgOHQY3qz0SU/edit?tab=t.0#heading=h.sehqb9m35z5a

1. Date
 - Confirmed: Friday 11th September at IOP
 - Indico: https://indico.stfc.ac.uk/event/1956/
 - Reminder to register and a quick look at the page
  - **Ken to allow Charlotte and Calvin to be able to edit**
  - **Ken to add a tick box for the small table discussion points**
 - Have asked if IoP need anything more


2. Programme and Speakers
 - Responses from invited speakers:
  - Carl Lindstrom (Plasma optics)
   - Confirmed
  - Satya Kar (Hybrid focussing)
   - Confirmed (Remote)
  - Jorg Schreiber (Review of conventional focussing and definition of plasma)
   - Confirmed 
   - Update on input from other people to reference other people's work in their own words.
    - **Charlotte to contact the Dresden group**
  - Martin (Simulations of sub-relativistic ion beam-plasma interactions)
   - Said he would be happy to present
   - **Charlotte to follow-up with email on specifics**
    - **Done**
 - **Charlotte to contact the theme leaders to make sure that they are okay with being the theme leaders**
  - Hywel
  - Aled
  - Charlotte 
   - Confirmed
  - Bob
   - Confirmed
 - Time to send specific questions?
  - Use the small table discussion points
 - Small Table Discussions:
  - Update the registration form as a tick box in the small table discussion
  - Wait until the 2nd week of August to collect views from registrants 
  - Contact people to lead the discussions (Just prompt discussion and ask questions)
   - Can be much closer to the event
  - Spread the organising group out amongst the tables to collect summaries
  - Space for discussion is the Foyer outside
  - Table summaries from one of the organising group 
 - Plasma Definitions
  - Emphasise to the speakers that it is a diverse range of people a clear explanation of any keywords is needed
  - Theme leaders to pass this information onto speakers

3. Support
 - Catering not covered by IoP
 - LSW Application sent by Mike Charlton
  - Expected response by End of July
 - Updates on other funding
  - Ken: HEPP, Medical Physics, Particle and Beams
   - Written to them for support 
  - Charlotte: IoP Plasma 
   - Should be fine but get in writing: Couple of hundred pounds (~£250)

4. Advertisement
 - 11 registered on Indico
 - **Calvin to edit poster and wording for email. And create a link to share to show the poster**
 - Mailing Lists
  - IoP groups
  - CLF
   - **David to contact**
  - LhARA
   - **Ken to contact**
  - ELI
   - **Charlotte to contact**: Danieli
  - ELI
   - **Hamad to contact**: Michael
  - John Adams
   - **Ken and Calvin  to contact**
  - Cockcroft 
   - **Colin to contact**
  - ASTEC
   - **Hamad to contact**
  - Outside UK:
   - LaserLab
    - Daniela Stonzo: **Calvin to contact**
   - LaserNet
    - Chandra not doing LaserNet
    - **Charlotte to ask Lotti who to contact. Might be Lotti**
  - CERN
   - **Ken to contact**
 - **Calvin and Poram to share on LhARA's LinkedIn/Insta/Facebook account as well**
 - Send out to mailing lists before the end of this week or the end of next week
 - Reminder at the end of August 

5. AoB
 - Need someone to replace Charlotte. Won't be back until the 2nd of Sep
  - **Hamad volunteered**
   - Though he is away from 12th August for a week and a half
 - Lots of material from RSSSE
  - Have a table with information sheets at the small table discussion

6. DoNM
 - 10th of August week
 - Poll: https://lettucemeet.com/l/W1AMY

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