= Cylindrically Symmetric focusing w/s: planning meeting =

= ** 10:00(BST) 11Aug26 ** =

Zoom Meeting Link: https://imperial-ac-uk.zoom.us/j/95180708249?pwd=qyy5kcII4TaoW2d5I4HRMXopi51Fda.1

== Meeting Notes ==

Planning Document: https://docs.google.com/document/d/1A7ZZGT5FUjZzqGo0nePZiE2RSJk0yqBqgOHQY3qz0SU/edit?tab=t.0#heading=h.sehqb9m35z5a

1. Date
 - Confirmed: Friday 11th September at IOP
 - Indico: https://indico.stfc.ac.uk/event/1956/
 - Reminder to register and a quick look at the page

2. Programme and Speakers
 - Responses from invited speakers:
  - Jorg Schreiber (Review of conventional focussing and definition of plasma)
   - Confirmed 
   - Charlotte contacted Florian Kroll and Francesco Schillaci to share slides
    - Francesco has sent slides. Florian has said he will but hasn't yet. Josephine Metzges-Ng has also said they will be attending.
 - Charlotte contacted the theme leaders to make sure that they are okay with being the theme leaders
  - Hywel
   - Currently on annual leave but has registered on Indico, so presumed to be accepting the theme leader position
  - Aled
   - Declined
   - Asking Stefan and Will B
    - No result yet
 - Results of small table discussion poll so far
  - Poll needed changing
  - **Calvin to email the people currently registered to modify their responses**
 - Plasma Definitions
  - Theme leaders to pass this information onto speakers

3. Advertisement
 - 21 registered on Indico
 - Mailing Lists
  - IoP groups
  - CLF
   - David contacted CLF User Office
  - LhARA
   - Ken has advertised
  - ELI
   - Charlotte contacted Daniele Margarone
    - He has said he will circulate
  - ELI
   - Hamad contacted ELI-ALPS and ELI-NP
  - John Adams
   - Ken contacted
  - Cockcroft 
   - Colin contacted and it was circulated
  - ASTEC
   - **Hamad to contact**
  - Outside UK:
   - LaserLab
    - Calvin and Ken contacted Daniela Stonzo
    - She has advertised it and put it on their events calendar
   - LaserNet
    - Charlotte contacted Lotti
    - Lotti reposted LhARA's post on LinkedIn
  - CERN
   - Ken contacted three people and one has sent it on
 - Calvin and Poram have also advertised on LhARA's LinkedIn, Facebook and Instagram accounts
 - **Send a reminder at 1st of September and repost on social media**
 - **Ken to send to the previous workshop group**

4. Support
 - Catering not covered by IoP
 - LSW Application sent by Mike Charlton
  - Failed
 - IOP Groups
  - Ken: HEPP, Medical Physics, Particle and Beams
   - Written to them for support 
   - Financially waiting until we have a catering quote before they promise support
    - **Ken to chase**
  - Charlotte: IoP Plasma 
   - Should be fine but get in writing: Couple of hundred pounds (~£250)
  - They will also advertise
   - Adapted the wording slightly and added their logos to the poster
  - Medical also have a banner they would like to display

5. AoB

6. DoNM
 - Between 2nd and 4th September
 - Poll: https://lettucemeet.com/l/V98Z0

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