= Cylindrically Symmetric focusing w/s: planning meeting =

= ** 11:00(BST) 03Sep26 ** =

Zoom Meeting Link: https://imperial-ac-uk.zoom.us/j/98465883811?pwd=aR8EEoxOG2OavUe6h3TnBjfoJ7uW2m.1

== Meeting Notes ==

Planning Document: https://docs.google.com/document/d/1A7ZZGT5FUjZzqGo0nePZiE2RSJk0yqBqgOHQY3qz0SU/edit?tab=t.0#heading=h.sehqb9m35z5a

1. Date
 - Confirmed: Friday 11th September at IOP
 - Indico: https://indico.stfc.ac.uk/event/1956/
 - Reminder to register and a quick look at the page
 - **Calvin to add names of speakers and theme leaders to indico**

2. Programme and Speakers
 - Responses from invited speakers:
  - Jorg Schreiber (Review of conventional focussing and definition of plasma)
   - Confirmed 
   - Charlotte contacted Florian Kroll and Francesco Schillaci to share slides
    - Francesco has sent slides. Waiting on Florian. (Josephine Metzges-Ng has will also be attending).
   - No further action needed.
 - Theme leaders
  - Hywel
   - Cannot attend in person
   - **Charlotte to contact Francesco**
  - Will B has agreed to be theme leader for plasma optics
 - **Send an email to all the speakers to thank them for attending and also remind them of the generality of the audience and consider explaining key concepts**
  - Ken to encourage people to ask questions in the introduction.
 - Results of small table discussion poll
  - There are ticks in each column but not many in high rep rate so maybe combine that with another
   - Can also combine some discussion topics on the day if necessary
  - Decide theme leaders on the day. 
   - Ask over coffee and people from the organising committee can fill in the gaps
 - White paper: Need an output from the meeting
  - Heading suggestions: The Problem, challenges, whats been done currently, ways to move forward, things we could apply for
  - **Ken to send around the white paper structure based on David's draft** 
  - Then have this up on the screen and go through it together in the small table summaries and final discussion
  - Ken to lead that session and mention it in the introduction
  - Be lovely to have lead authors but it could be an issue

3. Advertisement
 - 31 registered on Indico
 - **Send a reminder to the mailing lists and social media
  - **David: CLF
  - **Ken: LhARA, JAI, LaserLab, CERN, Previous workshop, IOP Groups
  - **Charlotte: ELI (Daniele Margarone), LaserNet
  - **Hamad: ELI-ALPS, ELI-NP, ASTEC
  - **Colin: Cockcroft
  - **Calvin/Poram: LinkedIn, Facebook and Instagram

4. Support
 - Catering not covered by IoP
  - Menu has been covered 
  - Plan for 30
 - IOP Groups to chase
  - **Ken: HEPP, Medical Physics, Particle and Beams**
  - **Charlotte: IoP Plasma**

5. AoB
- **Ken to ask about splitting the lecture theatre in two when discussing catering**
- **Everyone aim for 9 but no worries if arriving later**
- **Ken to write to Tabby Freeman IoP publishing to write up about the workshop**

6. DoNM
 - None


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