| 3 | | **ZOOM:** https://imperial-ac-uk.zoom.us/j/91593638889?pwd=c1lHM3pFV3M2by8rNmhjcnp1K01QZz09 |
| | 3 | **Present:** DK, JPar, PP, TG, CW, KL |
| | 4 | |
| | 5 | == Notes == |
| | 6 | |
| | 7 | 1. [wiki:Research/DesignStudy/PMO/Meetings/2022-05-04 Notes] and actions: All \\ |
| | 8 | - Status of actions: |
| | 9 | * **KL:** Circulate draft response to ITRF/LhARA working practices paper. |
| | 10 | - **Done.** |
| | 11 | * **CW:** Respond to HO on milestones and deliverables for STFC bid review. |
| | 12 | - **Ongoing.** |
| | 13 | * **DK:** Create Doodle for next EB meeting. |
| | 14 | - **Done.** |
| | 15 | |
| | 16 | 2. LhARA and the ITRF: alignment discussion progress: All \\ |
| | 17 | * Our response to the "Working Methods" document has been largely accepted. |
| | 18 | * A request was made the the international review panel also look at the relationship with ITRF. M.Lamont OK with this addition to review's brief. |
| | 19 | * Discussion of end-station development led to the identification of a need to contact Leo Cancer Care (**action, KL**). |
| | 20 | * We noted the importance of reaching out to all hadron therapy providers in the UK. |
| | 21 | * Bid Review at STFC is an administrative process designed to make sure that sufficient resource is available to meet the deliverables. LhARA representation is not required. |
| | 22 | |
| | 23 | 3. Status of preparation of the proposal and discussion: All \\ |
| | 24 | * Good WPM meeting yesterday. Clear set of modifications required. Agreed on need to complete proposal in next week or so. |
| | 25 | * **JPar** will organise a meeting with WP5 managers to thrash out the Gantt chart and final project management details. |
| | 26 | * **PP** will revise the "route to clinic" section. |
| | 27 | |
| | 28 | 4. Preparation for STFC bid review: KL \\ |
| | 29 | * Not required, see above. |
| | 30 | |
| | 31 | 5. Raising the resources for the initiative: All |
| | 32 | * Key goal is to complete the "big" proposal, then seek to support bids from individuals for parts of the programme. Consider adding discussion of "themes" to Fortnightly meetings. |
| | 33 | * We identified the need to seek resources for computing -- large need, from WP2, WP3, WP4. |
| | 34 | |
| | 35 | 6. DONM |
| | 36 | * 01Jun22; 10:00 BST |
| | 37 | |
| | 38 | 7. AoB |
| | 39 | * **TG, JPar:** Agreed to work out how to make the LhARA presentation at UniLiv so that more that one department can attend. |
| | 40 | * KL reported that seminars were being arranged in Belfast, CLF, and Strathclyde. |
