LhARA Executive Board 18May22; 10:00 GMT

Present: DK, JPar, PP, TG, CW, KL

Notes

1. Notes and actions: All
   
   • Status of actions:
     • KL: Circulate draft response to ITRF/LhARA working practices paper.
       • Done.
     • CW: Respond to HO on milestones and deliverables for STFC bid review.
       • Ongoing.
     • DK: Create Doodle for next EB meeting.
       • Done.

2. LhARA and the ITRF: alignment discussion progress: All
   
   • Our response to the "Working Methods" document has been largely accepted.
   • A request was made the the international review panel also look at the relationship with ITRF. M.Lamont OK with this addition to review's brief.
   • Discussion of end-station development led to the identification of a need to contact Leo Cancer Care (action, KL).
   • We noted the importance of reaching out to all hadron therapy providers in the UK.
   • Bid Review at STFC is an administrative process designed to make sure that sufficient resource is available to meet the deliverables. LhARA representation is not required.

3. Status of preparation of the proposal and discussion: All
   
   • Good WPM meeting yesterday. Clear set of modifications required. Agreed on need to complete proposal in next week or so.
   • JPar will organise a meeting with WP5 managers to thrash out the Gantt chart and final project management details.
   • PP will revise the "route to clinic" section.

4. Preparation for STFC bid review: KL
   
   • Not required, see above.

5. Raising the resources for the initiative: All
   • Key goal is to complete the "big" proposal, then seek to support bids from individuals for parts of the programme. Consider adding discussion of "themes" to Fortnightly meetings.
   • We identified the need to seek resources for computing -- large need, from WP2, WP3, WP4.

6. DONM
   • 01Jun22; 10:00 BST

7. AoB
   • TG, JPar: Agreed to work out how to make the LhARA presentation at UniLiv so that more that one department can attend.
   • KL reported that seminars were being arranged in Belfast, CLF, and Strathclyde.

Agenda

1. Notes and actions: All
   
   • Status of actions:
     • KL: Circulate draft response to ITRF/LhARA working practices paper.
       • Done.
     • CW: Respond to HO on milestones and deliverables for STFC bid review.
       • Ongoing.
     • DK: Create Doodle for next EB meeting.
       • Done.

2. LhARA and the ITRF: alignment discussion progress: All
   

3. Status of preparation of the proposal and discussion: All
   

4. Preparation for STFC bid review: KL
   

5. Raising the resources for the initiative: All

6. DONM

7. AoB

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