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| | 1 | = LhARA Project WPM Meeting 27^th^ September 2022 WP2; 14:00 GMT = |
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| | 3 | **ZOOM:** https://imperial-ac-uk.zoom.us/j/95000734107?pwd=eUo1bXpvako5KzhzSlFkTXFKdjFGZz09&from=addon |
| | 4 | |
| | 5 | Meeting ID: 950 0073 4107 |
| | 6 | Passcode: p+Uu8$ |
| | 7 | |
| | 8 | = Agenda = |
| | 9 | |
| | 10 | Review 27th October |
| | 11 | |
| | 12 | Reporting - 1st monthly report |
| | 13 | |
| | 14 | * Monthly report template: https://ccap.hep.ph.ic.ac.uk/trac/attachment/wiki/Research/DesignStudy/WPMGroup/Meetings/2022/10-18/1272-pa1-pm-temp-0001-v0.1-WP-Report-Template.xlsx |
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| | 16 | WPM bi-weekly meetings - dates/times |
| | 17 | |
| | 18 | AOB |
| | 19 | |
| | 20 | = Minutes = |
| | 21 | |
| | 22 | 1st Nov 2022 WPM meeting 14.00 Zoom |
| | 23 | |
| | 24 | Present CW, JB, ND, JPar, CB, NB, TP, RG, JPas, KL, EB |
| | 25 | Apologies RM |
| | 26 | |
| | 27 | Review. Comments |
| | 28 | * NB When do we expect to receive feedback from reviewers? |
| | 29 | KL draft by 10th Nov with feedback to LhARA collab expected by mid Nov. |
| | 30 | * NB can KL comment on closed session? |
| | 31 | * KL largely positive, response from reviewers will likely address key risk and FFA design. |
| | 32 | * JPas – manpower resources may restrict LhARA response to review, depending on reviewers comments. |
| | 33 | * KL reviewer feedback will require a response from this group. CW to try to distribute before next WPM meeting. |
| | 34 | * JPar – radio-biology review feedback will also be important |
| | 35 | *KL - Britta intends to write Radio-biology feedback – LhARA response should be led by JPar and AG. |
| | 36 | * Further review in new year should address issues raised this review. |
| | 37 | Reporting to ITRF |
| | 38 | * Discussion of reporting template |
| | 39 | * Agreed spend profile does not require accurate ‘finance’ input. |
| | 40 | * Linear staff spend assumed for all work packages. |
| | 41 | * RG – clarification on ‘Issues’ section, what should be reported here? |
| | 42 | NB this is often reported as the ‘realised’ risks. |
| | 43 | * NB in addition to PRC reporting LhARA should document its own spend profile over entire PA |
| | 44 | AOB |
| | 45 | |
| | 46 | * Flash radio therapy conf – accepted TP – 2nd Dec TP to preview presentation to collaboration before conference. Action TP to present talk to LhARA on 22nd Nov. |
| | 47 | * NB JeS status. CW only one JeS still not submitted – this is now being pushed through Uni Admin |
| | 48 | * RG. When do we expect LhARA money to arrive in Universities. |
| | 49 | * CW expect Uni will be advised of award within 1 month though there may be a delay between notification of award and availability of funds to staff. This is normal within Universities and those with urgent requirements may need to contact their university admin to expedite. |
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