Changes between Version 2 and Version 3 of Research/LhARA/GERF25/Meetings/2025-05-07

Timestamp:

May 7, 2025, 3:27:40 PM (8 days ago)

Author:

longkr

Comment:

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Research/LhARA/GERF25/Meetings/2025-05-07

@@ -1 +1 @@
 = GERF25 planning meeting; 06May25, 15:00 BST =
 
-**ZOOM:** https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1
+**Present:** KL, PJ, WS, MP
 
 == Agenda ==
@@ -8 +8 @@
  // Actions//:
  * **PJ**: Finalise agreement to use Blackett level 8 Common Room for practice setup.
-  - **Done.** It's been agreed to use the north-east corner of the level 8 Common Room on **June 4th until 4 pm**.
+  - **Done.** It's been agreed to use the north-east corner of the level 8 Common Room on **June 4th until 4 pm**.  Start set up at 11:00 and be away by 16:00.
  * **PJ**: Plasma screen - send KL instructions for payment.
   - **Done.**
@@ -16 +16 @@
  Collect by topic: 
  Topics: \\
-  - CNRS/Santiago/EU                : AFR/KL/All
-   - Goal now to have pull-up banner.
-  - Extended reality                : WS
-  - 3D model                        : WS
-  - Lego model                      : KG, WS
-  - Eve Chair                       : ST, TU (Email update)
-  - Posters, TriFold/WWW docs/videos: RA, KG, EM
-  - Film                            : KG
-  - Article and coordinated comms   : KG, KL
-  - Plasma demonstrator (Quadrupole trap)             : WB
+  - CNRS/Santiago/EU                      : AFR/KL/All
+   - Goal now to have pull-up banner.  Need to expedite design so procurement can start.
+  - Extended reality                      : WS
+   - Progress OK.  Need some audio to play over the video.
+  - 3D model                              : WS
+   - Printing had a glitch with broken component.  Expect a model in a week or so.
+  - Lego model                            : KG, WS
+   - KG will send estimate for lego components.
+  - Eve Chair                             : ST, TU
+   - PJ has liaised with Leo; by end of week expect to be able to arrange delivery of the chair.  Technical help secured from HEP w/s.
+  - Posters, TriFold/WWW docs/videos      : RA, KG, EM
+   - Drafts available; will circulate drafts to collaboration this week.
+  - Film                                  : KG
+   - Additional material being collected.
+  - Article and coordinated comms         : KG, KL
+   - Contacts mde.  Draft article will be circulated this week.
+  - Plasma demonstrator (Quadrupole trap) : WB
    - Arrives Friday this week.  
-  - Gathering statistics            : KG, KL
+  - Gathering statistics                  : KG, KL
     - We agree:
      - Count handouts
@@ -33 +40 @@
      - Count QR codę hits on posts
      - Survey monkey for www site ...
+   - Meeting with D.Laird; lhara.org will have some statistics gathering info loaded.
 
 3. Timeline:
@@ -45 +53 @@
 
 5. __AoB__ \\
+ - Reminder of opportunity to engage with D.Laird to work on communications for GERF and to make a communications plan.
 
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