| | 1 | = GERF25 planning meeting; 14May25, 15:00 BST = |
| | 2 | |
| | 3 | ZOOM: https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1 |
| | 4 | |
| | 5 | == Agenda == |
| | 6 | |
| | 7 | 1. __[wiki:Research/LhARA/GERF25/Meetings/2025-04-06 Notes on the last meeting]__ \\ |
| | 8 | // Actions//: |
| | 9 | * **PJ**: Finalise agreement to use Blackett level 8 Common Room for practice setup. |
| | 10 | - **Done.** It's been agreed to use the north-east corner of the level 8 Common Room on **June 4th until 4 pm**. Start set up at 11:00 and be away by 16:00. |
| | 11 | * **PJ**: Plasma screen - send KL instructions for payment. |
| | 12 | - **Done.** |
| | 13 | |
| | 14 | 2. Topics and leads: \\ |
| | 15 | [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document] \\ |
| | 16 | Collect by topic: |
| | 17 | Topics: \\ |
| | 18 | - CNRS/Santiago/EU : AFR/KL/All |
| | 19 | - Goal now to have pull-up banner. Need to expedite design so procurement can start. |
| | 20 | - Extended reality : WS |
| | 21 | - Progress OK. Need some audio to play over the video. |
| | 22 | - 3D model : WS |
| | 23 | - Printing had a glitch with broken component. Expect a model in a week or so. |
| | 24 | - Lego model : KG, WS |
| | 25 | - KG will send estimate for lego components. |
| | 26 | - Eve Chair : ST, TU |
| | 27 | - PJ has liaised with Leo; by end of week expect to be able to arrange delivery of the chair. Technical help secured from HEP w/s. |
| | 28 | - Posters, TriFold/WWW docs/videos : RA, KG, EM |
| | 29 | - Drafts available; will circulate drafts to collaboration this week. |
| | 30 | - Film : KG |
| | 31 | - Additional material being collected. |
| | 32 | - Article and coordinated comms : KG, KL |
| | 33 | - Contacts mde. Draft article will be circulated this week. |
| | 34 | - Plasma demonstrator (Quadrupole trap) : WB |
| | 35 | - Arrives Friday this week. |
| | 36 | - Gathering statistics : KG, KL |
| | 37 | - We agree: |
| | 38 | - Count handouts |
| | 39 | - Count VR use |
| | 40 | - Count QR codę hits on posts |
| | 41 | - Survey monkey for www site ... |
| | 42 | - Meeting with D.Laird; lhara.org will have some statistics gathering info loaded. |
| | 43 | |
| | 44 | 3. Timeline: |
| | 45 | - Feb25: -- Done. |
| | 46 | - Preparation for Festival: |
| | 47 | - 30May25: Exhibits/stand to be ready, and set up at IC, one week before: |
| | 48 | - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room |
| | 49 | - __GERFoS: 07/08 June 2025__ \\ |
| | 50 | |
| | 51 | 4. __DONM__ \\ |
| | 52 | 14May25 -- 15:00 BST |
| | 53 | |
| | 54 | 5. __AoB__ \\ |
| | 55 | - Reminder of opportunity to engage with D.Laird to work on communications for GERF and to make a communications plan. |
| | 56 | |
| | 57 | ---- |
| | 58 | == Summary of actions: == |
| | 59 | ---- |
