GERF25 planning meeting; 14May25, 15:00 BST

Present: KL, AFR CD, PR, AD, KG, MP, WS, PH

Agenda

1. Notes on the last meeting
   Actions: None recorded!

2. Topics and leads:
   
   • CNRS/Santiago/EU : AFR/KL/All
     • Pull-up banner; AFR coordinating design.
       
       
   • Extended Reality : WS
     
     • Still being developed, some rendering still to be done, ER is coming together. Voice-over draft has been done. It will be circulated for comment this week.
       
       
   • 3D model : WS
     
     • Large part of model done. Some parts taking a while to complete. WS shared the image. Image will be circulated to LhARA.
       
       
   • Lego model : KG, WS
     
     • Not much done up to now; has similar to 3D model.
       
       
   • Eve Chair : ST, TU
     
     • Paul was in contact.
       
   • Posters, TriFold/WWW docs/videos : RA, KG, EM
     
     • Posters/TriFolds: posst on wiki for comment
       
     • End of this week to get all the info on www
       
     • Lots of Broll footage, perhaps walkthrough video from Will
     • Quinlan and Towe; me and Amato ...
       
     • Sophie Palmer: encouraged to talk to Sophie ...
       
   • Film : KG
     
     
   • Article and coordinated comms : KG, KL
     
     • Draft, circulate for comment, then coordinate ...
       
   • Plasma demonstrator (Quadrupole trap) : WB
     
     • Delivered.
       
       
   • Gathering statistics : KG, KL
     • We agree:
       • Count handouts
       • Count VR use
       • Count QR codę hits on posts
       • Survey monkey for www site ...
         
         
   • WWW site and communication: DL/KL for DL

3. Timeline:
   • Feb25: -- Done.
   • Preparation for Festival:
     • 30May25: Exhibits/stand to be ready, and set up at IC, one week before:.
   • 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room
     • North-east corner of the level 8 Common Room on June 4th until 4 pm.
     • Start set up at 11:00 and be away by 16:00.
   • GERFoS: 07/08 June 2025
     

4. DONM
   21May25 -- 15:00 BST

5. AoB
   

T-shirt Darien Extras to list

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Summary of actions:

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