Changes between Version 1 and Version 2 of Research/LhARA/GERF25/Meetings/2025-05-14


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Timestamp:
May 14, 2025, 9:41:18 AM (2 days ago)
Author:
longkr
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  • Research/LhARA/GERF25/Meetings/2025-05-14

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    55== Agenda ==
    66
    7 1. __[wiki:Research/LhARA/GERF25/Meetings/2025-04-06 Notes on the last meeting]__ \\
     71. __[wiki:Research/LhARA/GERF25/Meetings/2025-04-07 Notes on the last meeting]__ \\
    88 // Actions//:
    9  * **PJ**: Finalise agreement to use Blackett level 8 Common Room for practice setup.
    10   - **Done.** It's been agreed to use the north-east corner of the level 8 Common Room on **June 4th until 4 pm**.  Start set up at 11:00 and be away by 16:00.
    11  * **PJ**: Plasma screen - send KL instructions for payment.
    12   - **Done.**
     9 None recorded!
    1310
    14112. Topics and leads: \\
    15  [raw-attachment:2025-02-05-GERF-001-r1.pdf First planning document] \\
    16  Collect by topic:
    17  Topics: \\
    1812  - CNRS/Santiago/EU                      : AFR/KL/All
    19    - Goal now to have pull-up banner.  Need to expedite design so procurement can start.
    20   - Extended reality                      : WS
    21    - Progress OK.  Need some audio to play over the video.
    22   - 3D model                              : WS
    23    - Printing had a glitch with broken component.  Expect a model in a week or so.
    24   - Lego model                            : KG, WS
    25    - KG will send estimate for lego components.
    26   - Eve Chair                             : ST, TU
    27    - PJ has liaised with Leo; by end of week expect to be able to arrange delivery of the chair.  Technical help secured from HEP w/s.
    28   - Posters, TriFold/WWW docs/videos      : RA, KG, EM
    29    - Drafts available; will circulate drafts to collaboration this week.
    30   - Film                                  : KG
    31    - Additional material being collected.
    32   - Article and coordinated comms         : KG, KL
    33    - Contacts mde.  Draft article will be circulated this week.
    34   - Plasma demonstrator (Quadrupole trap) : WB
    35    - Arrives Friday this week. 
     13   - Pull-up banner; AFR coordinating design. \\ \\
     14  - Extended Reality                      : WS \\ \\
     15  - 3D model                              : WS \\ \\
     16  - Lego model                            : KG, WS \\ \\
     17  - Eve Chair                             : ST, TU \\ \\
     18  - Posters, TriFold/WWW docs/videos      : RA, KG, EM \\ \\
     19  - Film                                  : KG \\ \\
     20  - Article and coordinated comms         : KG, KL \\ \\
     21  - Plasma demonstrator (Quadrupole trap) : WB \\
     22   - Delivered. \\ \\
    3623  - Gathering statistics                  : KG, KL
    3724    - We agree:
    … …  
    3926     - Count VR use
    4027     - Count QR codę hits on posts
    41      - Survey monkey for www site ...
    42    - Meeting with D.Laird; lhara.org will have some statistics gathering info loaded.
     28     - Survey monkey for www site ... \\ \\
     29  - WWW site and communication: DL/KL for DL
    4330
    44313. Timeline:
    … …  
    4633  - Preparation for Festival:
    4734   - 30May25: Exhibits/stand to be ready, and set up at IC, one week before:
     35    - North-east corner of the level 8 Common Room on **June 4th until 4 pm**. 
     36    - Start set up at **11:00** and be away by **16:00**.
    4837  - 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room
    4938  - __GERFoS: 07/08 June 2025__ \\
    … …  
    5342
    54435. __AoB__ \\
    55  - Reminder of opportunity to engage with D.Laird to work on communications for GERF and to make a communications plan.
    5644
    5745----