GERF25 planning meeting; 14May25, 15:00 BST

ZOOM: ​https://cern.zoom.us/j/62425599272?pwd=ZiBMjP37amcRHqUC75LQFBYmVw8s7k.1

Agenda

1. Notes on the last meeting
   Actions: None recorded!

2. Topics and leads:
   
   • CNRS/Santiago/EU : AFR/KL/All
     • Pull-up banner; AFR coordinating design.
       
       
   • Extended Reality : WS
     
     
   • 3D model : WS
     
     
   • Lego model : KG, WS
     
     
   • Eve Chair : ST, TU
     
     
   • Posters, TriFold/WWW docs/videos : RA, KG, EM
     
     
   • Film : KG
     
     
   • Article and coordinated comms : KG, KL
     
     
   • Plasma demonstrator (Quadrupole trap) : WB
     
     • Delivered.
       
       
   • Gathering statistics : KG, KL
     • We agree:
       • Count handouts
       • Count VR use
       • Count QR codę hits on posts
       • Survey monkey for www site ...
         
         
   • WWW site and communication: DL/KL for DL

3. Timeline:
   • Feb25: -- Done.
   • Preparation for Festival:
     • 30May25: Exhibits/stand to be ready, and set up at IC, one week before:
       • North-east corner of the level 8 Common Room on June 4th until 4 pm.
       • Start set up at 11:00 and be away by 16:00.
   • 04Jun25: “Rehearsal session”, e.g. in Level 8 Common Room
   • GERFoS: 07/08 June 2025
     

4. DONM
   14May25 -- 15:00 BST

5. AoB
   

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Summary of actions:

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