RSSSE26 planning meeting; 11Mar26, 15:00 GMT

ZOOM: ​https://imperial-ac-uk.zoom.us/j/95128959767?pwd=0Or9w2xd6SP02lIgLjbDw7zLb1gzFT.1
Meeting ID: 951 2895 9767
Passcode: 7K.U.h

Agenda

1. Updates: P.Jurj
   1. Public Engagement Training follow up
   2. Form B submission done
   3. Next RS milestone – website landing page

2. Exhibit items:
   1. 3D model: W.Shields
   2. VR: W.Shields
   3. Quad trap: C.Whyte
   4. Popamatic: N.Dover
   5. Treatment planning: R.Amos, R.Huchtenburg
   6. Eve chair: Fiona, Simon, Bethany? Leo, TBC
   7. Film: KL to organise lead
      • To play in loop at exhibit & of exhibit
   8. Backdrop/graphics: ??
   9. Layout: O.Jeremy
      

Call to action: each lead to provide a timeline and updated costing for the next meeting

• Need to firm up, then use to drive agenda/discussion at future meetings.

3. Topics for preparation:
   1. Messaging and briefing by audience: J.McGarrigle
   2. Fact sheets/briefing documents: ???
   3. Difficult conversations: (KL) Charity/Patient reps
   4. Key messages, briefing, & relation to LhARA initiative by exhibit: Exhibit leads
   5. Evaluation: ????
   6. WWW site: D.Laird et al

4. Logistics etc.
   1. Local set up (space and logisics): K.Long
   2. Clothing: ??
   3. Comms: (KL) E.Green, O.Goodfellow

5. Discussion of C&S
   1. Budget estimate: P.Jurj
   2. Funding update -- and call to action: K.Long

5. Call for volunteers: P.Jurj, K.Long

6. DoNM

7. AoB
   • Science Museum; possible involvement
   • Schools competition?

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