wiki:Research/DesignStudy/PMO/Meetings/2022-05-27

Version 3 (modified by longkr, 2 years ago) ( diff )

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LhARA Executive Board 27May22; 15:00 BST

Notes

  1. Update on proposal: KL/CW/All
  • Brief summary of proposal:
    • Document complete and out for final comments.
    • Agreement with STFC on budget: from £2M anticipated from Infrastructure Fund, ~£1.5M has been allocated to ITRF WP1 (LhARA) and ~£0.33M allocated to DL/TD contributions to LhARA conventional facilities and costing.
    • Working methods document is being finalised. Now need to work on allocations to LhARA WPs so that we can write a codicil to the "Working Methods" document that defines what will be delivered for the resource coming through the ITRF line.
  1. Budget discussion: KL/CW/All
  • CW presented a summary of discussion of how to distribute the £1.5M allocated ti ITRF WP1. A broad agreement on how the money should allocated was arrived at:
    • Allocate resource to address key risks in the project. We reviewed the risk register and noted the critical risks in the various WPs.
    • We noted that:
      • The ion-acoustic dose-profile measurement is critical to the programme, i.e. there is risk to the LhARA programme if it is not made to work; and
      • That the application of the ion-acoustic technique is sufficiently broad that there is opportunity to raise resource for this activity from sources outside the ITRF envelope.
    • We also noted that the present request for WP2 amounts to half the available resource.
  • We agreed that KL and CW proceed on the following basis:
    • Allocations must be in line with the project risk register;
    • Resources must be retained to ensure LhARA Project Manager has sufficient time to carry out his role;
    • The opportunity for additional resource to be raised to support WP4 from outside the programme be factored into the WP4 allocation.
  • KL and CW will work to develop the details of the allocations with the work-package managers.
  1. Review of what we agreed: All
  • Noted above.

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