LhARA Executive Board 27May22; 15:00 BST

Notes

1. Update on proposal: KL/CW/All

• Brief summary of proposal:
  • Document complete and out for final comments.
  • Agreement with STFC on budget: from £2M anticipated from Infrastructure Fund, ~£1.5M has been allocated to ITRF WP1 (LhARA) and ~£0.33M allocated to DL/TD contributions to LhARA conventional facilities and costing.
  • Working methods document is being finalised. Now need to work on allocations to LhARA WPs so that we can write a codicil to the "Working Methods" document that defines what will be delivered for the resource coming through the ITRF line.

2. Budget discussion: KL/CW/All

• CW presented a summary of discussion of how to distribute the £1.5M allocated ti ITRF WP1. A broad agreement on how the money should allocated was arrived at:
  • Allocate resource to address key risks in the project. We reviewed the risk register and noted the critical risks in the various WPs.
  • We noted that:
    • The ion-acoustic dose-profile measurement is critical to the programme, i.e. there is risk to the LhARA programme if it is not made to work; and
    • That the application of the ion-acoustic technique is sufficiently broad that there is opportunity to raise resource for this activity from sources outside the ITRF envelope.
    • the present request for WP2 amounts to half the available resource.

` - the end station design/user engagement component of WP5 should be preserved

• We agreed that KL and CW proceed on the following basis:
  • Allocations must be in line with the project risk register;
  • Resources must be retained to ensure LhARA Project Manager has sufficient time to carry out his role;
  • The opportunity for additional resource to be raised to support WP4 from outside the programme be factored into the WP4 allocation.

• KL and CW will work to develop the details of the allocations with the work-package managers.

3. Review of what we agreed: All

• Noted above.

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