LhARA Executive Board 24Jul24; 16:00 BST

Present: KL, CJ, TG, CP, AG, HO, RB Apologies: CW, PP, JPar

Preamble:
We noted a variety of opportunities related to collaboration with ELI. In particular, CLF has a fund to support activities at laboratories outside RAL while the laser systems at RAL are being upgraded. We agreed to target a number of areas for possible proposals across the areas we are developing.

Notes

1. Notes and actions: All
   Status of actions:
   
   • KL/RB: Liaise to make sure wiki has list of upcoming conferences to target.
     • Stands.
   • KL: Write to M.Noro to seek underwriting of Verasonics system in September's LMU test beam.
     • Done.
   • KL: Follow up on pitch for students during bridging period.
     • Ongoing. Discussion with V.Wright and S.Verth have led to the concept to make a more formal request to S.Verth. Action retained until the formal request has been sent.

2. LhARA/ITRF PA1 progress update: CW
   
   • Progress by WP:
     • WP2: Continued progress since last report.
     • WP3: Status unclear since this week's meeting of WP3 was cancelled.
     • WP4: Focus of work now on preparation for beam time at LMU in September.
     • WP5: New design for beam profiler being developed. Peer-group consultation meeting postponed.
     • WP6: Progress on magnet design and concept for RF. Preparing for CDR.
     • WP7: 4-quad design for beam line will be presented at PoPLaR meeting tomorrow.
     • WP8: No update since last meeting.
   • CP:
     • Need to include "Benefit mapping" in CDR and integrate into the BP1 activity. CP offered support to WPs to gather and process the data.

3. LhARA/ITRF BP1 bridging activity: All
   
   • Preparation of document continues. New date for meeting to wrap up the documentation being sought.

4. Opportunities for proposals: KL/All
   
   • ​Pre-announcement: UKRI cross research council responsive mode pilot scheme: round 2
     • CJ: Important to get act together in advance of the call being announced.
   • Public engagement: no open calls.
     • Unclear when a call might be issued, but, should now make a plan so that we're ready.
   • MCSA DN:
     • Progress in first week of August.
   • TG: IoP has small award for outreach, need to check out.
   • RB: NPL has dosimetry activity. Thinking of inviting for RAL talk in January 2025.

5. Conferences and publications; SB report: RB, KP, All
   No update this week.

6. Collaboration meeting dates: All
   • 02-03 Sep24, Belfast
   • Apr25, UCL

7. DONM
   06Aug24 -- 16:00

9. AoB
   
   • We agreed to run next week's Fortnihghtly with CW in the chair.

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