Cylindrically Symmetric focusing w/s: planning meeting

11:00(BST) 22Jul26

Zoom Meeting Link: ​https://imperial-ac-uk.zoom.us/j/96379809243?pwd=pCxN5WZEUrcWfbQkvVN1pCLBh3qlps.1

Meeting Notes

Planning Document: ​https://docs.google.com/document/d/1A7ZZGT5FUjZzqGo0nePZiE2RSJk0yqBqgOHQY3qz0SU/edit?tab=t.0#heading=h.sehqb9m35z5a

1. Date
   • Confirmed: Friday 11th September at IOP
   • Indico: ​https://indico.stfc.ac.uk/event/1956/
   • Reminder to register and a quick look at the page
     • Ken to allow Charlotte and Calvin to be able to edit
     • Ken to add a tick box for the small table discussion points
   • Have asked if IoP need anything more

2. Programme and Speakers
   • Responses from invited speakers:
     • Carl Lindstrom (Plasma optics)
       • Confirmed
     • Satya Kar (Hybrid focussing)
       • Confirmed (Remote)
     • Jorg Schreiber (Review of conventional focussing and definition of plasma)
       • Confirmed
       • Update on input from other people to reference other people's work in their own words.
         • Charlotte to contact the Dresden group
     • Martin (Simulations of sub-relativistic ion beam-plasma interactions)
       • Said he would be happy to present
       • Charlotte to follow-up with email on specifics
         • Done
   • Charlotte to contact the theme leaders to make sure that they are okay with being the theme leaders
     • Hywel
     • Aled
     • Charlotte
       • Confirmed
     • Bob
       • Confirmed
   • Time to send specific questions?
     • Use the small table discussion points
   • Small Table Discussions:
     • Update the registration form as a tick box in the small table discussion
     • Wait until the 2nd week of August to collect views from registrants
     • Contact people to lead the discussions (Just prompt discussion and ask questions)
       • Can be much closer to the event
     • Spread the organising group out amongst the tables to collect summaries
     • Space for discussion is the Foyer outside
     • Table summaries from one of the organising group
   • Plasma Definitions
     • Emphasise to the speakers that it is a diverse range of people a clear explanation of any keywords is needed
     • Theme leaders to pass this information onto speakers

3. Support
   • Catering not covered by IoP
   • LSW Application sent by Mike Charlton
     • Expected response by End of July
   • Updates on other funding
     • Ken: HEPP, Medical Physics, Particle and Beams
       • Written to them for support
     • Charlotte: IoP Plasma
       • Should be fine but get in writing: Couple of hundred pounds (~£250)

4. Advertisement
   • 11 registered on Indico
   • Calvin to edit poster and wording for email. And create a link to share to show the poster
   • Mailing Lists
     • IoP groups
     • CLF
       • David to contact
     • LhARA
       • Ken to contact
     • ELI
       • Charlotte to contact: Danieli
     • ELI
       • Hamad to contact: Michael
     • John Adams
       • Ken and Calvin to contact
     • Cockcroft
       • Colin to contact
     • ASTEC
       • Hamad to contact
     • Outside UK:
       • LaserLab
         • Daniela Stonzo: Calvin to contact
       • LaserNet
         • Chandra not doing LaserNet
         • Charlotte to ask Lotti who to contact. Might be Lotti
     • CERN
       • Ken to contact
   • Calvin and Poram to share on LhARA's LinkedIn/Insta/Facebook account as well
   • Send out to mailing lists before the end of this week or the end of next week
   • Reminder at the end of August

5. AoB
   • Need someone to replace Charlotte. Won't be back until the 2nd of Sep
     • Hamad volunteered
       • Though he is away from 12th August for a week and a half
   • Lots of material from RSSSE
     • Have a table with information sheets at the small table discussion

6. DoNM
   • 10th of August week
   • Poll: ​https://lettucemeet.com/l/W1AMY

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