Cylindrically Symmetric focusing w/s: planning meeting

10:00(BST) 11Aug26

Zoom Meeting Link: ​https://imperial-ac-uk.zoom.us/j/95180708249?pwd=qyy5kcII4TaoW2d5I4HRMXopi51Fda.1

Meeting Notes

Planning Document: ​https://docs.google.com/document/d/1A7ZZGT5FUjZzqGo0nePZiE2RSJk0yqBqgOHQY3qz0SU/edit?tab=t.0#heading=h.sehqb9m35z5a

1. Date
   • Confirmed: Friday 11th September at IOP
   • Indico: ​https://indico.stfc.ac.uk/event/1956/
   • Reminder to register and a quick look at the page

2. Programme and Speakers
   • Responses from invited speakers:
     • Jorg Schreiber (Review of conventional focussing and definition of plasma)
       • Confirmed
       • Charlotte contacted Florian Kroll and Francesco Schillaci to share slides
         • Francesco has sent slides. Florian has said he will but hasn't yet. Josephine Metzges-Ng has also said they will be attending.
   • Charlotte contacted the theme leaders to make sure that they are okay with being the theme leaders
     • Hywel
       • Currently on annual leave but has registered on Indico, so presumed to be accepting the theme leader position
     • Aled
       • Declined
       • Asking Stefan and Will B
         • No result yet
   • Results of small table discussion poll so far
     • Poll needed changing
     • Calvin to email the people currently registered to modify their responses
   • Plasma Definitions
     • Theme leaders to pass this information onto speakers

3. Advertisement
   • 21 registered on Indico
   • Mailing Lists
     • IoP groups
     • CLF
       • David contacted CLF User Office
     • LhARA
       • Ken has advertised
     • ELI
       • Charlotte contacted Daniele Margarone
         • He has said he will circulate
     • ELI
       • Hamad contacted ELI-ALPS and ELI-NP
     • John Adams
       • Ken contacted
     • Cockcroft
       • Colin contacted and it was circulated
     • ASTEC
       • Hamad to contact
     • Outside UK:
       • LaserLab
         • Calvin and Ken contacted Daniela Stonzo
         • She has advertised it and put it on their events calendar
       • LaserNet
         • Charlotte contacted Lotti
         • Lotti reposted LhARA's post on LinkedIn
     • CERN
       • Ken contacted three people and one has sent it on
   • Calvin and Poram have also advertised on LhARA's LinkedIn, Facebook and Instagram accounts
   • Send a reminder at 1st of September and repost on social media
   • Ken to send to the previous workshop group

4. Support
   • Catering not covered by IoP
   • LSW Application sent by Mike Charlton
     • Failed
   • IOP Groups
     • Ken: HEPP, Medical Physics, Particle and Beams
       • Written to them for support
       • Financially waiting until we have a catering quote before they promise support
         • Ken to chase
     • Charlotte: IoP Plasma
       • Should be fine but get in writing: Couple of hundred pounds (~£250)
     • They will also advertise
       • Adapted the wording slightly and added their logos to the poster
     • Medical also have a banner they would like to display

5. AoB

6. DoNM
   • Between 2nd and 4th September
   • Poll: ​https://lettucemeet.com/l/V98Z0

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