SmartPhantom meeting: Wednesday 2^nd October 2019, 11:00 BST

Notes:

Present: JB, KL, HTL, LC

1. Notes and actions from last meeting:
   • KL: Liaise to develop concept for polishing.
     • Stands.
   • KL: Prepare revision to schedule for the next meeting.
     • Stands. Agenda item.
   • KL,AK,HTL: Consult to specify the data recording at MedAustron.
     • Done. We propose:
       • We get a trigger from the `machine start' from the synchrotron at MedAustron. Implies we need to know the signal type and convert as necessary.
       • We then run the cameras in ‘video camera’ mode;
       • We start the readout after a delay to be determined. The delay needs to be such that the cameras start to run ‘just before’ the beam arrives.
     • Agreed.
   • AK: Invent a note numbering scheme so that HTL's note can be "published" on the wiki as a CCAP note.
     • Stands. Probably can discuss with HTL and (to coin a phrase) get it done!
   • HTL: Add CCAP note number to the header of the note and post it as a CCAP note.
     • Stands.
   • AK: Purchase hard-drive to store SmartPhantom data in operation.
     • Stands.
   • KL or HTL: Transport optical components from Imperial to RAL (LC).
     • Done.
   • LC: Complete detailed design of the boot.
     • Stands/Done.
   • KL: Prepare a revised costing spreadsheet for next meeting.
     • Stands. Agenda item.
   • KL: Initiate discussion of of visit to MedAustron to review SmartPhantom design.
     • Done. Doodle at: ​https://www.doodle.com/poll/5fiyyik88s78tpty

2. Baseline schedule and progress against schedule: KL/HTL
   
   • Some uncertainties in the timetable now since we need to revise the design. Need to make a revision for the next meeting.

3. Mechanical design/manufacture update: LC
   Prototype Update. No additional notes.

4. Control system and SciWire readout update: AK
   No report this week.

5. Optical readout: JB
   No update this week.

6. Simulation/analysis update: HTL
   Preliminary Sr-90 Simulation. Photon rate seems acceptable. Agree to set-up a test to check light from single fibre.

7. Spend status, discussion of outstanding requirement: KL/All
   No additional items discussed. As for schedule, need to make a revision for the next meeting.

8. Next steps: All
   
   • Black out 527 at Imperial.
   • Polishing test.
   • Finalise boot design.
   • Work to produce two more stations.

9. DONM
   09Oct19

10. AoB
    None.

Summary of actions:

• KL: Liaise to develop concept for polishing.
• KL: Prepare revision to schedule for the next meeting.
• AK: Invent a note numbering scheme so that HTL's note can be "published" on the wiki as a CCAP note.
• HTL: Add CCAP note number to the header of the note and post it as a CCAP note.
• AK: Purchase hard-drive to store SmartPhantom data in operation.
• LC: Complete detailed design of the boot.
• KL: Prepare a revised costing spreadsheet for next meeting.

---

Meeting details

Venue: my apologies; I did not book a room at Imperial!

Perhaps JB and HTL et al can work out a convenient common location.

Phone details:

  UK: 08082 380274
  Austria: 0800 006612 

  PIN: 5904750902

Full list of telephone contacts may be found here.

---

Agenda:

1. Notes and actions from last meeting:
   • KL: Liaise to develop concept for polishing.
     • Stands.
   • KL: Prepare revision to schedule for the next meeting.
     • Stands. Agenda item.
   • KL,AK,HTL: Consult to specify the data recording at MedAustron.
     • Done. We propose:
       • We get a trigger from the `machine start' from the synchrotron at MedAustron. Implies we need to know the signal type and convert as necessary.
       • We then run the cameras in ‘video camera’ mode;
       • We start the readout after a delay to be determined. The delay needs to be such that the cameras start to run ‘just before’ the beam arrives.
   • AK: Invent a note numbering scheme so that HTL's note can be "published" on the wiki as a CCAP note.
     • Stands. Probably can discuss with HTL and (to coin a phrase) get it done!
   • HTL: Add CCAP note number to the header of the note and post it as a CCAP note.
     • Stands.
   • AK: Purchase hard-drive to store SmartPhantom data in operation.
     • Stands.
   • KL or HTL: Transport optical components from Imperial to RAL (LC).
     • Done.
   • LC: Complete detailed design of the boot.
     • Stands/Done.
   • KL: Prepare a revised costing spreadsheet for next meeting.
     • Stands. Agenda item.
   • KL: Initiate discussion of of visit to MedAustron to review SmartPhantom design.
     • Done. Doodle at: ​https://www.doodle.com/poll/5fiyyik88s78tpty

2. Baseline schedule and progress against schedule: KL/HTL
   

3. Mechanical design/manufacture update: LC
   Prototype Update.

4. Control system and SciWire readout update: AK
   

5. Optical readout: JB
   

6. Simulation/analysis update: HTL
   Preliminary Sr-90 Simulation.

7. Spend status, discussion of outstanding requirement: KL/All
   

8. Next steps: All
   

9. DONM
   

10. AoB
    

---