SmartPhantom meetings: Wednesday 30^th October 2019

There are two meetings today. The first (at 09:30 CET) will not be a teleconference. The discussion will just be between those at MedAustron. The second (at 12:00 CET) will be video-conference using the VIDYO system.

09:30 CET meeting Agenda:

1. Welcome and announcements: MP

2. SmartPhantom development: status and plans: HTL
   

3. Discussion
   To include:
   • Space, support for SmartPhantom and associated cameras, USB system and computer;
     • Table is large enough: 170cm x 53xm
   • Support for SmartPhantom within the water phantom;
   • Length of light quides and other cabling;
     • Table is 170cm. ROom for electronics either side.
     • Centre of beam to wall is 4m -- both sides.
   • Mains power and other requirements.
     • 220V; 50Hz; mains sockets on wall.

• Trigger signal and electrical communications:
  • Position of signal, connector, cable, voltage pulse shape;
    • Single, long cable. BNC connector. Signal is 5V;
    • Pulse shape:
  • Communication from control room to research room:
    • Ethernet on wall; communication via ethernet (vlan).
    • Laptop therefore has to be registered with MedAuxtron IT.
  • E.g. ethernet cable location, length, etc.
    • >= 2m
  • Ionisatoin chamnber: ROOS Chanmber from PTW
• CCTV monitoring for the set-up
• Logistics:
  • What arrangements do we need to make to set up for and to execute the experiemnt?
  • Personal dosimetery for those involved.
  • Registration procedures etc.
  • RP procedures; what is required before we take SmartPhantom away.

4. Summary, actions and next steps: All
   

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12:00 CET meeting:

Meeting details

Videoconference using the Vidyo system.

Connection details:

Please join the VIDYO meeting by clicking this link: ​https://vidyoportal.cern.ch/join/SPJlsfAOEV

If you want to join by phone, please use one of the phone numbers listed in the link below:

​http://information-technology.web.cern.ch/services/fe/howto/users-join-vidyo-meeting-phone

The PIN for the phone connection is: 1079548*150260

Agenda:

1. Outcomes from the morning discussions: HTL/LC/KL

2. Discussion

If appropriate: routine agenda:

1. Notes and actions from last meeting:
   • KL: Liaise to develop concept for polishing.
   • HTL: Add CCAP note number to the header of the note and post it as a CCAP note.
   • LC: Complete detailed design of the boot.
   • KL: Needs to confirm detail with M.Puchalska.
   • KL: Look into Vidyo, ZOOM, or Skype for next week's meeting.

2. Mechanical design/manufacture update: LC
   

3. Single-fibre test setup: HTL
   

4. Schedule revision discussion: All
   

5. Spend: outstanding requirement: All
   Updated Costing

6. Next steps: All
   

7. DONM
   

8. AoB
   

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